Lehi Cares Coalition Administrative Assistant
About The Position
The Lehi Cares Coalition works to reduce youth health and behavior problems such as drug use, delinquency, school dropout and suicide. The purpose of this position is to support the Lehi Cares Coalition Coordinator in the execution of coalition activities. Hours worked will be 20 hours per week. This position is primarily in-office, with limited flexibility for occasional remote work, as approved. Some training meetings/events may require travel. Job duties include: Provide general administrative support to the Coalition Coordinator Manage calendars and coordinate events/meetings with volunteers, local officials, school district leaders and other community leaders Prepare and edit correspondence, communications, presentations, and other documents Maintain office filing systems and online databases Coordinate orders for promotional items, catering, printing, etc. Assist in preparing reports, grants, meeting minutes, and presentations Prepare and submit billing for monthly grant reimbursements Apply for and manage yearly grants for coalition funding Manage coalition social media accounts and design marketing communications Assist with setting up, participating in and leading coalition meetings/events Assist with organizing, carrying out and evaluating the CTC process to facilitate the coalition reaching its goals Support additional coalition activities as needs arise
Requirements
- Proven experience as an administrative assistant or similar role
- Demonstrated graphic design skills
- Strong organizational and time-management skills
- Proficiency in Microsoft Office Suite and Google Suite
- Knowledge of office management systems and procedures
- Excellent communication skills, both written and verbal
- Ability to follow instructions and prioritize tasks effectively
- Attention to detail and problem-solving skills
- Comfortable with phone systems and Facebook/Instagram platforms
- This position is established to promote positive change for youth and families in our community. As such, there is an elevated public expectation that employees in this position be well respected, portray the values promoted by the Communities That Care Program, including a high level of integrity and commitment to law. Personal conduct must be held to the utmost level of accountability.
Nice To Haves
- Previous experience in clerical or administrative roles is preferred
- Degree in Marketing, Communications, Public Relations, Business Management, or a related field.
- Experience working with youth and family development.
Responsibilities
- Provide general administrative support to the Coalition Coordinator
- Manage calendars and coordinate events/meetings with volunteers, local officials, school district leaders and other community leaders
- Prepare and edit correspondence, communications, presentations, and other documents
- Maintain office filing systems and online databases
- Coordinate orders for promotional items, catering, printing, etc.
- Assist in preparing reports, grants, meeting minutes, and presentations
- Prepare and submit billing for monthly grant reimbursements
- Apply for and manage yearly grants for coalition funding
- Manage coalition social media accounts and design marketing communications
- Assist with setting up, participating in and leading coalition meetings/events
- Assist with organizing, carrying out and evaluating the CTC process to facilitate the coalition reaching its goals
- Support additional coalition activities as needs arise
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
