Administrative Assistant

Joyful Smiles Pediatric Dentistry•Tinley Park, IL

9d•$20 - $23

About The Position

Do you possess the refined presentation and graceful diplomacy to personally serve and support the head dentist and owner? Can you masterfully command and execute our front office operations to create the most value for your patients, coworkers, and business? Would you love to belong to our close-knit community of hard-working and successful women, led by respected dentist and business owner Dr. Yaa McDonald? Then come join the skilled professional team at Joyful Smiles, recognized as a Top Ten Pediatric Dentist by Best Things Illinois. Our offices provide specialized dental and orthodontic care for children and adolescents in a warm, caring, and family-friendly environment. We work with fantastic people who love providing outstanding care for patients and parents. If you are ready to be part of this amazing team, apply now! Please visit https://www.joyfulsmilespediatricdentistry.com/ to learn more Our offices provide specialized dentistry for children and adolescents in a warm, caring and "child-friendly environment." As pediatric dentists, our 2-3 years of additional training after dental school has prepared us for the unique dental needs of each child we serve. We focus on preventative care to help each child grow a healthy smile that will last a lifetime Joyful Smiles Pediatric Dentistry, formerly known as Fredric Tatel and Associates is one of the oldest established pediatric dental practices in the southwest suburbs. Dr. McDonald was an associate at Fredric Tatel and Associates and the practice was transitioned to her in February of 2017. Dr. McDonald was selected because of her ability to provide patients with the same level of care. She is a skilled dentist and a caring person with the qualifications and the desire to continue the practice in a highly professional manner.

Requirements

Welcoming smile, helping hands, and compassionate heart
Positive, motivated, and self-directed professional attitude
Strong organization, communication, and interpersonal skills
Ability to prioritize duties and coordinate workload in a fast-paced environment
Dedication to remaining task-oriented and avoiding distractions
Consistently reliable time management for self, patients, and staff
Integrity and accountability to ensure everything gets done right and on time
Dependability to work respectfully in an interdependent team environment
Willingness to learn and openness to accepting constructive criticism
Patience, understanding, and flexibility in creative problem-solving
Emotional intelligence and resilience to tackle new challenges every day
Outstanding customer service skills with proven relevant experience
Technological proficiency with Microsoft Office and 10 key data entry
Administrative experience in a medical office with insurance and EMR

Nice To Haves

Familiarity working with dental software, coding, and billing preferred

Responsibilities

Understanding all aspects of how the office is most efficiently and effectively run
Using phone and computer to arrange appointments and manage the office schedule
Drafting and editing correspondence and documents for the doctor
Researching, compiling, and summarizing information for reports and presentations
Inputting and updating information in applications, databases, and spreadsheets
Maintaining physical and digital filing systems for staff documents
Coordinating logistics, agendas, and documentation for staff meetings and trainings
Managing calendars and travel arrangements for staff and doctor
Assisting with social media accounts, postings, correspondence, and marketing events
Operating and maintaining office equipment and restocking supplies
Coordinating with organizational leadership to place orders and pay bills
Working with maintenance staff, vendors, and community businesses
Ensuring safety and compliance with policies, procedures, and regulations
Maintaining a high level of confidentiality and security with sensitive information
Setting up coworkers for success by knowing what they need and when they need it