Administrative Assistant

Gallagher • Rockville, MD

5d • Onsite

About The Position

At Gallagher, our Rockville, MD office is hiring for an Administrative Assistant. As an Administrative Assistant you are someone who is comfortable with computers, general office tasks, and excels at both verbal and written communication. This role compiles, updates, and maintains files. Additionally, this role submits requests to underwriters, obtains the results, and reports the results to the appropriate people or companies by entering data into appropriate customer contact systems.
Spanish Speaking is Required.
The Ideal Candidate
You are a dependable true professional that enjoys being the office’s “right hand”
You naturally have a customer service mindset and thrive on being the “face of the office”
Communication, both verbal & written, is a strong part of your professional skill set
If this sounds like you, we invite you to keep reading and apply!

Requirements

• High school diploma and 5 years of related experience required.
• Incumbents in this position possess excellent organizational skills and can handle multiple tasks, simultaneously.
• Proficiency in Microsoft Office (Word, Excel and Outlook) is required.
• Spanish Speaking Required.

Responsibilities

• Opens and routes incoming mail, answers correspondence, and prepares outgoing mail.
• Processes daily shipping via an online system.
• Assists with meeting planning, document preparation, shipping materials, meeting supplies, and other items as needed.
• Prepares stock inventory of office/breakroom supplies.
• Composes routine correspondence and e-mails.
• Performs routine copy and binding projects.
• Copies data and compiles records and reports.
• Assists Office Manager with special projects as well as backs up the Receptionist and distribution of mail.
• Inputs and retrieves data from various computer systems.
• Other duties as assigned.

Benefits

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave
• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED