Asset & Wealth Management, Administrative Assistant, Albany
About The Position
Provides administrative support to Managing Directors and Advisors in the Goldman Sachs Ayco Executive Wealth business provides backup support for other Ayco executives as needed M maintains complex and extremely detailed calendars, including senior-level internal/external meetings and conference calls; prioritizes meeting requests and related logistics. Handles highly confidential and sensitive client information with the utmost discretion. Manages a high volume of phone and conference calls; interacts with high-level business leaders and clients in a professional and effective manner. Coordinates logistics for client calls & meetings; responds and follows up on requests in a timely manner. Coordinates a high volume of domestic and international travel arrangements and processes expense reports in timely manner. Prepares and distributes correspondence, agendas, letters, reports or other documents as requested. Supports the onboarding of new hires within the Executive Wealth & Workplace Advisory Solutions team as needed. Responsible for participation in general office administrative duties (mail, copying, filing, faxing, archiving, shipping, supplies, etc), ad-hoc projects, facilities management and/or event planning. Organizes and ships materials to clients as needed. Responds and follows up on client requests. Orders office supplies & inventory as requested. Works with conference and catering services for client engagements as needed. Maintains understanding of firm policies and can handle certain issues independently.
Requirements
- Experience supporting multiple executive(s) in a complex environment, preferably in financial services, private sector or government.
- Ability to exercise excellent judgment and discretion in dealing with confidential material or handling highly sensitive information.
- Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
- Extreme attention to detail and organizational skills, with ability to prioritize tasks.
- Quick learner and self-starter with excellent anticipation skills.
- Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
- Ability to work well under pressure while maintaining high standards, adapt to unexpected events, prioritize and multi-task in a dynamic but deadline driven environment.
- Highest degree of integrity, professionalism, and diplomacy is required.
- Strong proficiency in MS Word, Excel, PowerPoint and Outlook is required.
- Supportive team player with a positive attitude.
- Ideal candidate has at least 3-5 years of experience.
- Candidate must be located onsite in Cohoes office.
Nice To Haves
- Familiar with expense platforms such as SAP Concur or CRM platforms such as Salesforce is preferred.
Responsibilities
- Provides administrative support to Managing Directors and Advisors
- Maintains complex and extremely detailed calendars
- Handles highly confidential and sensitive client information with the utmost discretion
- Manages a high volume of phone and conference calls
- Coordinates logistics for client calls & meetings
- Coordinates a high volume of domestic and international travel arrangements and processes expense reports
- Prepares and distributes correspondence, agendas, letters, reports or other documents as requested
- Supports the onboarding of new hires
- Responsible for participation in general office administrative duties (mail, copying, filing, faxing, archiving, shipping, supplies, etc), ad-hoc projects, facilities management and/or event planning
- Organizes and ships materials to clients as needed
- Orders office supplies & inventory as requested
- Works with conference and catering services for client engagements as needed
- Maintains understanding of firm policies and can handle certain issues independently
Benefits
- Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
