Administrative Assistant

PCL Construction•Tampa, FL

36d

About The Position

As a Administrative Assistant for PCL Civil Constructors, Inc. in Tampa, Florida, you’ll have the opportunity to you will contribute to our team by delivering high‑level administrative support to senior leadership, managing schedules, communications, and Office 365 workflows in a fast‑paced civil construction environment.

Requirements

Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
3-5 years of experience as an administrative assistant.
Excellent verbal, written and interpersonal communication skills.
Ability to prioritize tasks and adapt to change.
Ability to act with discretion when handling confidential information.
Ability to effectively handle difficult situations and remain calm under pressure.
Ability to develop and maintain effective stakeholder relationships.
Ability to create, edit, proofread, and format documents/presentations.
Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Responsibilities

Supports day-to-day operations by performing administrative tasks for manager, department, or team.
Develops and maintains customer-focused relationships with all stakeholders.
Answers telephone calls and takes messages for manager, department, or team members.
Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
Manages email and calendars on behalf of others.
Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
Arranges travel, hotel, and car reservations and preparing travel itinerary.
Orders office supplies for department as requested.
Supports mail distribution and courier requests. (if applicable).
Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
Mentors and coaches entry level administrative support staff. (if applicable)

Benefits

Employee ownership opportunities that build long-term value
Annual discretionary performance bonuses
401(k) with company match
Industry-leading medical, dental and vision benefits
Prescription drug coverage and telemedicine services
Life, AD&D and disability insurance
Paid parental leave and family care support
HSA or FSA for healthcare, dependent care and transportation
Mental health and wellness support, including Employee Assistance Programs
Career growth pathways, leadership development and mentorship programs
Access to world-class training through PCL’s College of Construction and professional development courses
Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions