Administrative Assistant - Health Dept. W.I.C

City of Joplin, MO•Joplin, MO

57d•$15•Onsite

About The Position

Performs a variety of routine, complex and specialized administration support activities to support a specific division or department.

Requirements

High school diploma or GED equivalent required.
Two years of administrative support or related work experience required
Possess and maintain a valid state issued driver's license.
Must be able to keyboard at least 40 words per minute, net.

Nice To Haves

Advanced coursework in Office Management, Office Practices, or closely related discipline is preferred and may be substituted for one year of required experience.
Medical billing experience is preferred but not required.

Responsibilities

Answers phone calls and in-person requests from public and City staff; provides appropriate information or research requests and follows-up with the caller in a timely manner. Refers callers needing information outside their scope or knowledge to the appropriate staff member for resolution.
Provides timely and professional customer service to the public and city staff.
Prepares professional written correspondences, reports, bid packets, grant proposals, request for proposals, and presentations for use by departmental staff.
Processes payment requests for payment to outside entities or reimbursement for employees.
Assists with budget; monitors budget expenditures, assists in budget document preparation, and financial report compilation.
Maintains or collects timesheets of department employees to ensure timely supervisory review and processing of payroll.
Processes purchase orders. Maintains a variety of records and files, including business inspection reports.
Processes documents, forms, and permits for departmental use.
Creates and maintains accurate records related to program participants/patients/defendants/victims in compliance with Federal, State, and local statutes, regulations, or policies.
Enters routine, detailed and confidential data accurately into computerized systems for departmental use and reporting purposes.
Maintains records and filing systems containing specialized or confidential information and materials in compliance with the State and City recordkeeping requirements.
Develops payment plans; accepts funds and records and tracks payments accurately. Calculates and accepts payment for City programs and services.
Researches and prepares various reports and correspondence regarding Department activities/programs.
Provides program information and literature to educate community and program participants.
Provides public information to citizens in compliance with Missouri Sunshine Law and City policy.
Maintains schedules and calendars for programs, clinics, and staff.
Performs routine office duties such as filing, copying, faxing, drafting correspondence, emails, etc. for use by self or on behalf of other City staff.

Benefits

The City provides health insurance for employees and their immediate family members. The City pays 100% of the premium for the employees and a portion of the premium for family coverage.
2 weeks of vacation accrual per year.
11 paid holidays per year + 3 paid "floating holidays" per year
Free life insurance to the employee, with supplemental options.
Dental insurance starting at $9.02/month with fully covered preventive services.
Vision insurance starting at $1.44/month.
Tuition reimbursement, longevity pay, Care Leave and sick leave buy-back programs.
Missouri LAGERS Retirement - employees do not pay into it; employee is fully vested after only 5 years of employment.
Access to 457 retirement plans with several benefits over traditional 401k plans.
Free library cards & gym access, fun employee events, and more!