Administrative Assistant

NEXDINE Hospitality•Pompano Beach, FL

29d•Onsite

About The Position

Who We Are: NEXDINE Hospitality’s family of brands provides dining, hospitality, fitness center and facility management services to businesses, independent schools, higher education, senior living, and hospitals nationwide. We put our people first to deliver finely tailored, expertly managed programs. The NEXDINE Experience is responsive, transparent, and authentic. Learn more at www.NEXDINE.com. Job Details Position: Administrative Assistant Location: Pompano Beach, FL Hours: Full Time Hourly Pay Rate: $17.75/hr Pay Frequency: Weekly – Direct Deposit What We Offer You: Generous Compensation & Benefits Package Health, Dental & Vision Insurance Company-Paid Life Insurance 401(k) Savings Plan Paid Time Off: Vacation, Holiday, Sick Time Employee Assistance Program (EAP) Career Growth Opportunities Various Employee Perks and Rewards Essential Functions Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location. Responsible for all incoming phone calls and transfers call as necessary. Manage office phone lines during inclement weather, office closures, etc. Receives, distributes, and creates general mail, packages, and shipments Provide general cleaning and organization duties for the office. Directs office activities and functions to maintain efficiency and compliance with company policies. Prepares agendas, makes travel arrangements, and maintains calendars for corporate office, conference rooms and senior management. Aid in expense report management. Maintains records, documentation, and files, particularly more complex or sensitive files. Responds to and resolves administrative inquiries and questions. Records and distributes minutes or other records for meetings. Assists corporate support staff as needed. Performs other related duties as assigned Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, televisions, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is frequently required to sit, stand, walk, use hands to handle or feel; and reach with hands and arms. The position requires auditory & visual skills and the ability to follow written & oral instructions and procedures. Required Skills/Abilities Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to prioritize tasks. Ability to function well in a high-paced and at times stressful environment. Basic understanding of how to operate standard business equipment. Proficient with Microsoft Office Suite or related software. Required Education and Experience High school diploma or equivalent required; Associates degree in office administration or related field preferred. At least three years of administrative and clerical experience required Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Are you passionate about creating amazing experiences in the hospitality industry? Look no further than NEXDINE Hospitality! As a dynamic and innovative company, we take pride in delivering trusted dining, hospitality, fitness center, and facility management services to a diverse range of clients nationwide, including businesses, independent schools, higher education institutions, senior living communities, and hospitals. At NEXDINE, we believe in the power of authentic and transparent experiences, and we are dedicated to providing the best for our clients and their guests. Join our family of brands and be a part of a team that values responsiveness, creativity, and excellence. If you are driven by the desire to make a difference in the world of hospitality, explore the exciting opportunities that the NEXDINE Experience has to offer.

Requirements

Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to prioritize tasks.
Ability to function well in a high-paced and at times stressful environment.
Basic understanding of how to operate standard business equipment.
Proficient with Microsoft Office Suite or related software.
High school diploma or equivalent required; Associates degree in office administration or related field preferred.
At least three years of administrative and clerical experience required

Responsibilities

Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.
Responsible for all incoming phone calls and transfers call as necessary.
Manage office phone lines during inclement weather, office closures, etc.
Receives, distributes, and creates general mail, packages, and shipments
Provide general cleaning and organization duties for the office.
Directs office activities and functions to maintain efficiency and compliance with company policies.
Prepares agendas, makes travel arrangements, and maintains calendars for corporate office, conference rooms and senior management.
Aid in expense report management.
Maintains records, documentation, and files, particularly more complex or sensitive files.
Responds to and resolves administrative inquiries and questions.
Records and distributes minutes or other records for meetings.
Assists corporate support staff as needed.
Performs other related duties as assigned