Administrative Assistant - First Class Vending

Aramark • Bell, CA

2d • $19 - $26 • Onsite

About The Position

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the President of First Class Vending. This in-office role is critical to ensuring smooth operations, timely project execution, and exceptional client service. The ideal candidate will manage administrative tasks, coordinate key deadlines, and uphold the highest standards of professionalism.   First Class Vending, now part of Aramark Refreshments, has been Southern California’s leader in vending and micro-market solutions for over 30 years. We deliver inspired break experiences through a full portfolio of snacks, coffee, tea, cold brew, and fresh food options, all tailored to meet the unique needs of our clients. Backed by Aramark’s national scale and expertise, our local team continues to create welcoming spaces where employees and guests can recharge, connect, and enjoy a true sense of community.

Requirements

• Proven track record of managing and delivering projects to strict deadlines.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Professional demeanor and ability to maintain confidentiality.
• Collaborative mindset with strong interpersonal skills.
• High school diploma required

Nice To Haves

• Previous experience in an administrative or executive assistant role preferred.
• Associate or bachelor’s degree in business administration or related field is a plus.

Responsibilities

• Provide general administrative support to the President and leadership team.
• Order office supplies and maintain inventory to ensure operational efficiency.
• Process expense reports accurately and in a timely manner.
• Support client requirements, including employee badging, signatory rights, and compliance documentation.
• Maintain required operational licenses and permits with city and state entities.
• Project manage crucial deadlines for client proposals and deliverables.
• Coordinate meetings, prepare agendas, and manage calendars.
• Maintain organized filing systems (digital and physical) for easy retrieval of documents.
• Assist with onboarding processes and internal communications as needed.
• Serve as a liaison across departments to ensure collaboration and timely execution of tasks.
• Handle confidential information with discretion and professionalism.
• Perform other general administrative tasks as assigned.

Benefits

• Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources.
• Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage.
• Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees