Administrative Assistant, Full Time

Spectrum Retirement Communities•Parker, CO

3d•$20 - $22

About The Position

At Spectrum Retirement Communities we believe in living without limits, in aging fearlessly, and in sharing great stories. The Spectrum Story is full of compassion, hard work, and fun. If the chapters of your life story include caring for others and a dedicated work ethic, then we need you! As an Administrative Assistant in our community, you manage the reception area and provides administrative and clerical support to the Business Office Manager and Executive Director. This position also gathers personal information from inquiries, answers telephones, takes/delivers messages and responds to Business Office Manager’s requests.

Requirements

A minimum of 2 years’ experience in an office environment, answering phones or customer service position preferred.
Must be able to multi task and handle competing priorities.
Possess excellent time management and organizational skills and be able to meet deadlines.
Strong verbal and written communication skills are required.
Must have strong computer knowledge and be familiar with and skilled in standard office software programs.
Ability to work effectively with different levels of personnel.
Ability to relate well to residents and their families.

Responsibilities

Assist with initial employment inquiries, reviewing candidates, processing applications and starting background checks.
Aid in telephone inquiries in the absence of an immediately available Marketing person in obtaining information from inquiry including at minimum call back information.
Respond to residents’ and family members’ questions and concerns and share important information with the Business Office Manager or other supervisor as appropriate.
Respond and appropriately handle emergency situations that may arise in a calm, professional, and effective manner.
Monitor the front lobby and entrance area for cleanliness.
Organize incoming mail and ensure that it is distributed to the appropriate person.
Maintain a community resource information library and/or directory to be able to route residents and/or their families to available services both in-house and in the general vicinity.
Provide administrative assistance as assigned.