Administrative Assistant
About The Position
KAIROS, Inc is searching for an energetic, experienced, and highly motivated Administrative Assistant, to join our team. This position will perform work 100% at a Government on-site facility. Work will be split between St. Inigoes and Patuxent River. Established in July 2013, KAIROS, Inc. is a growing Woman Owned Small Business (WOSB) providing full life cycle Cybersecurity, Program Management, Engineering, Logistics, Additive Manufacturing, and Training and Education services focused on optimizing customers’ program performance and mission through proven methodologies and ethical practices. Our headquarters is in California, MD near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential. This position will perform routine administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers.
Requirements
- Strong customer relations, analytics, documentation skills
- Self-starter, highly motivated, strong work ethic with a commitment to quality
- Microsoft office suite proficiency, i.e., Word, Excel, PowerPoint
- Ability to work within a challenging, fast-paced, team-oriented environment
- Ability to work independently
- Ability to multi-task and meet competing, deliverable deadlines
- Detail oriented
- Excellent interpersonal and customer service skills
- Excellent verbal and written communication skills to provide clear status and/or communicate issues
- Ability to adapt to evolving technology
- Knowledge of office administration, clerical procedures, and recordkeeping systems.
- Bachelor’s degree in business administration or other related discipline.
- Minimum of one (1) year of experience working in an administrative support role, desired.
- This position is subject to a government security investigation and must meet eligibility requirements for access to classified information. In order to complete the requirements for government security clearance investigation you must be a U.S. Citizen and be able to complete the full background investigation.
- This position requires an Active Secret Security Clearance.
Responsibilities
- Drafting correspondence
- Receiving visitors
- Arranging conference calls
- Scheduling appointments
- Retrieves information as requested form records, email, minutes, and other related documents
- Schedule travel and reconcile expenses
- Responds to and resolves administrative inquiries and questions
- Train and supervise other lower-level clerical staff
Benefits
- Medical Coverage
- Employer Paid Dental, Vision, Basic Life/AD&D, Short-Term/Long-Term Insurance
- Health Savings Account with Contribution by Employer
- 401K Plan with Employer Matching
- Annual Discretionary Bonuses
- Paid Time Off
- Eleven (11) Paid Holidays
- Certification reimbursement program
- Tuition Reimbursement Program
- Paid Parental Leave
- Employee Assistance Program (EAP)
- Rewards and recognition programs
- Community outreach events through our KAIROS Kares group
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
