Administrative Assistant – Capital Partners

Brown Brothers Harriman • New York, NY

1d • $65,000 - $85,000

About The Position

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career. Join us as an Administrative Assistant Brown Brothers Harriman is currently recruiting for an Administrative Assistant to join our Fixed Income, Credit Alternatives and Public Equities teams. In this role, you will support 5-6 Senior Executives with all administrative duties.

Requirements

• At least 2-5 years of experience in an Administrative Assistant/Executive Assistant roles.
• Proficiency required in business appropriate systems, including but not limited to MS Office (Outlook, Word, Excel), travel systems (Concur), Internet, OpenTable/Resy, etc.
• Must be dependable, organized, detail-oriented, possess comfort while multi-tasking, and show strong follow-up skills.
• Ability to interact and work closely with team members in a busy environment
• Excellent communication and interrelationship skills.
• Must be proactive, take initiative, and be open to learning and taking on new tasks.
• Professional demeanor and appearance in all settings – i.e., in person, phone, virtual.
• Maintain compliance with corporate privacy and confidentiality standards.

Nice To Haves

• Finance experience a plus, but not mandatory.

Responsibilities

• Coordinating all aspects of business travel, including booking flights/car service/hotel arrangements, and dining reservations, etc.; travel may be international.
• Processing detailed expense reports in Concur.
• Maintaining individual and team calendars in Outlook.
• Scheduling meetings and conference calls in Zoom and Teams.
• Assisting with in-office meetings, including managing invitations/confirmations, room reservations, logging/receiving guests, room preparation, ordering and arranging food & beverage, travel support for guests, coordinating A/V needs, and printing meeting materials, etc.
• Supporting executives as a liaison to corporate systems and functions.
• Enter data in a Salesforce-based business development database (Navatar).
• Working seamlessly with other team Administrative Assistants and serving as a backup for each other.
• Supporting a handful of team events with planning, research, reservations, coordination, etc.
• Supporting other administrative tasks, as needed, including occasional FedEx, managing supplies, ordering business cards, document preparations, data entry, answering phone calls/taking messages, etc.

Benefits

• BBH and its affiliates' compensation program includes base salary, discretionary bonuses, and profit-sharing.
• BBH's total rewards package recognizes your contributions with more than just a paycheck—providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed