Administrative Assistant: Community Health

Hoag•Newport Beach, CA

About The Position

The Administrative Assistant serves as the first point of contact, both in person and for incoming calls to the department. This person will provide administrative support, playing an important role in the overall success of the department. Responsibilities can include answering telephone calls and assisting callers, coordinating appointments. Monitor and/or order office supplies as needed as well as keeping supplies organized. Scheduling equipment repair and service. May distribute mail and process incoming/outgoing mail. Schedules various room reservations for meetings and maintains room calendars as requested. Assists in the development of policies and procedures and departmental forms. Projects an image of professionalism in communication, appearance, and conduct. Maintains confidentiality. Maintains up to date unit specific data, logs, and runs reports for management. Performs other duties as assigned. FAITH COMMUNITY NURSING: Will be an integral team member involved with all aspects of Event Planning; including representing Hoag FCN at various community and inter-faith events throughout the year. CCU: On boards all contracted dialysis nurses and ensures compliance with all Hoag contract employee requirements. Collects and manages daily dialysis charge sheets. Reconciles monthly dialysis charges with CCU Director. Works with Finance and dialysis company to correct billing issues GAMMA KNIFE: Responsible for coordinating and scheduling Gamma Knife consultations and procedures, assisting the RN with pre and post-op treatment duties

Requirements

High School Graduate or equivalent required
Working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint, plus healthcare database systems required
Minimum 0-2 years’ experience required.

Nice To Haves

Bachelor’s degree in healthcare-related field preferred
Three (3) years’ administrative support experience in a corporate environment preferred

Responsibilities

Answering telephone calls and assisting callers
Coordinating appointments
Monitor and/or order office supplies as needed as well as keeping supplies organized
Scheduling equipment repair and service
Distribute mail and process incoming/outgoing mail
Schedules various room reservations for meetings and maintains room calendars as requested
Assists in the development of policies and procedures and departmental forms
Projects an image of professionalism in communication, appearance, and conduct
Maintains confidentiality
Maintains up to date unit specific data, logs, and runs reports for management
Performs other duties as assigned
Will be an integral team member involved with all aspects of Event Planning; including representing Hoag FCN at various community and inter-faith events throughout the year
On boards all contracted dialysis nurses and ensures compliance with all Hoag contract employee requirements
Collects and manages daily dialysis charge sheets
Reconciles monthly dialysis charges with CCU Director
Works with Finance and dialysis company to correct billing issues
Responsible for coordinating and scheduling Gamma Knife consultations and procedures, assisting the RN with pre and post-op treatment duties