Career Opportunities: Administrative Assistant (48709)

Alfa S.A.B. De C.V.

12d

About The Position

Under supervision of the Office Administrator, the Administrative Assistant controls and administers the processing of inventory and company funds. Responsibilities include invoicing of customers, issuing of customer statements and adherence to accounts receivable guidelines. Maintains and manages physical assets of the location including the worksite and vehicles for a distribution center selling Hispanic branded meats and cheeses.

Requirements

High School Diploma (Associate Degree in Accounting preferred)
Fully fluent in English and Spanish
Valid Driver's License and MVR which meets Bar-S driving standards (for travel to perform foreign route inventories)
Stable job history

Nice To Haves

Associate Degree in Accounting

Responsibilities

Daily sales route settlement
Regular inventory of routes and cold storage facilities
Finished goods inventory controls and proper handling of product
Assists Administrator with fixed asset tracking and physical counts
Proper maintenance of petty cash account and weekly reconciliation
Accounts receivable - collections and application of funds including cash, checks, and money orders
Processing of credit memos for advertising, promotional activity, pricing and inventory/order returns
Coordinates fleet maintenance and maintenance of warehouse equipment
Filing of regulatory licenses and permits
Weekly bank reconciliations
Accurate processing of accounts payable and expense reimbursement
Address internal audit findings to ensure action plan is developed, approved and executed
Develop and maintain a culture independent of the Sales Department which has a strong focus on fiduciary responsibilities and controls
Oversee and monitor processes and procedures and escalate any issue to management which will impact financial results, the safety of the public or company employees, the law or company policy
Ensure department coverage during vacations and critical business periods
Performs other duties and responsibilities as directed by supervisor