Administrative Assistant

Benchmark Human Services•Lima, OH

3h•Onsite

About The Position

Join Benchmark Human Services and positively impact the lives of other people who are just like you! Benchmark is a national leader in providing programs to individuals with disabilities and mental illness. We are hiring immediately for an Administrative Assistant for our Lima Office. Since 1960, Benchmark has been connecting people and potential. We are committed to empowering those we serve to live as independently as possible, be included in their communities, and reach their full potential. This mission extends to our employees, who bring our mission to life each day. We actively strive to be a workplace that honors the unique experiences, perspectives, and strengths of our employees. We believe we are stronger, better, and more effective in our pursuits when we create space for everyone to be their authentic selves. Benchmark Human Services has grown to become one of the most respected leaders in the country in the areas of intellectual and developmental disabilities (IDD) and behavioral health. We work with people of all ages at home, at work, and in the community through residential programs, employment services, crisis response, early intervention, and more. View our 65 Years of Stories campaign to learn more about the impact Benchmark employees have made across the country. General Responsibilities: The Administrative Assistant is responsible for providing clerical and administrative support, including secretarial and receptionist duties.

Requirements

Ability to interact with staff, individuals served, and the public in a positive manner.
Knowledge of Microsoft Office applications.
High school diploma or GED.
Ability to multi-task and handle detail.
Ability to handle sensitive information in a confidential manner.

Nice To Haves

Prior office administration or secretarial experience preferred.

Responsibilities

Open & Close the Lima Office 8am – 4:30pm 4 days a week (32 hr/week).
Handle all incoming calls for Main Street and Shawnee Offices.
Monitor the entry doors, greet those who enter, and assist as needed.
Maintain clean and organized common workspaces in including kitchenette, training center, and storage areas.
Maintain office equipment and service contracts.
Inventory and order office, medical, and other supplies needed for Administrative, Residential & Adult Day Services.
Maintain various office files and binders.
Scan all medical appointments and annual client information into provide.
File all residential client related information according to compliance standards
Prepare outgoing mail and distribute incoming mail to appropriate team member.
Maintain Outlook Room Reservations for all shared meeting spaces.
Prepare & set up conference room or training room for scheduled meetings & reset space after.
Assist with signing up staff classes, taking attendance, and maintaining class schedules.
Assist Benchmark’s account receivable’s department with contacting outside agencies regarding past due accounts.
Track annual surveys for Residential and ADS.
Maintain and promote healthy professional relationship with co-workers, clients, vendors, outside agencies and families.
Maintain accurate and up to date Residential Miles Tracking Grid for Lima Caseload monthly.
Travel including to the St Marys office, Walmart, Post Office, and other locations as necessary.
Report to work as scheduled.
Other duties as assigned.