Administrative Assistant

Bering Straits Native Corporation•Fairbanks, AK

47d•Onsite

About The Position

Central Environmental Inc. is currently seeking a qualified Administrative Assistant for Office Personnel at the Fairbanks Location. We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. The ideal candidate will provide essential support to our operations and management staff, ensuring that all administrative tasks are handled efficiently and effectively. In this role you will be responsible for assisting with project documentation, maintaining schedules, and facilitating communication between various departments. As the face of our office, you will be expected to interact with clients, subcontractors and vendors, always presenting a professional demeanor. You will play a vital role in the smooth functioning of our office, contributing to the overall success of our projects. Your ability to multitask, prioritize responsibilities, and adapt to a fast-paced environment will be crucial. We are looking for someone who is detail-oriented and enjoys working in a collaborative team atmosphere.

Requirements

High School Diploma/ GED equivalent - preferred
Relevant skills and some experience
Valid Drivers License
Proficiency in Microsoft Office Suite
Attention to detail
Strong organizational skills
Excellent communication skills
Ability to multitask
Problem-solving capabilities
Adaptability to different situations
Effective time management
Ability to work independently
As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain the appropriate clearance levels required and be able to obtain access to military installations. Along with a pre-employment drug screen.

Nice To Haves

Knowledge of office procedures
Leadership Potential
Construction Experience Preferred

Responsibilities

Perform general office duties such as answering phones, managing correspondence, ordering supplies.
Communicate with subcontractors, vendors, and clients to provide updates and information as needed.
Maintain organized filing systems for both physical and digital documents.
Support the preparation of reports and project plans as required.
Assist in tracking and maintaining training records, maintenance of Training Database
Scheduling of Physicals and Drug Testing
Open, sort and distribute mail
Assist with Bid/Proposal Preparation and Submission
Filing/Scanning of Project Documentation
Invoicing
Must be proficient in MSOffice Suite able to create and maintain spreadsheets