ADMINISTRATIVE ASSISTANT

Old Pueblo Community Services • Tucson, AZ

2d • $15 - $21

About The Position

Assists with daily administrative duties related to Low Barrier Shelters.

Requirements

• High school diploma or equivalent and experience related to working in a professional setting.
• Excellent verbal and written communication and administrative skills.
• Ability to handle sensitive information with discretion.
• Ability to multi-task.
• Ability to navigate Microsoft Office programs with ease.
• Ability and willingness to learn Share Point, CTOne Electronic Health Record and Homeless Management Information Systems (HMIS) platforms.
• Valid Arizona driver’s license, proof of auto insurance and reliable transportation.

Responsibilities

• Maintains client records and information in a confidential manner and in compliance with HUD and HIPAA standards.
• Assists in tracking client entries and exits in CTOne.
• Assist in maintaining and tracking client entry, updates, and exit records in HMIS ensuring that all data elements are complete.
• Assist with scanning and uploading documents into CTOne Electronic Health Records.
• Assist in corresponding through email and written communication with community partners and other agencies as needed.
• Assist in maintaining audit readiness through spreadsheets that track and document assessment timeframes and deadlines.
• Assist with auditing CTOne charts for document and assessment compliance.
• Assist Director and support staff with administrative duties as needed.
• Attend Implementation meetings for Low Barrier Shelters
• Attend staff meetings and trainings as required.
• Perform other tasks as assigned.

Benefits

• Competitive Salary
• Employer Subsidized Health Insurance for Employee and Family
• Employer Matching 401 (k) plan (after 1 year)
• Employer Subsidized Dental Plan and Vision Plan
• Paid life insurance
• Employer Paid Training
• 136 Hours Paid Time Off (PTO) Per Year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED