Administrative Assistant

U.S. Bank • Atlanta, GA

13d • $23 - $30 • Hybrid

About The Position

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions, enabling the communities we support to grow and succeed in the right ways, all more confidently and more often—that’s what we call the courage to thrive. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive. Try new things, learn new skills and discover what you excel at—all from Day One. As a wholly owned subsidiary of U.S. Bank, Elavon is committed to building the platforms and ecosystems that help over 1.5 million customers around the world to achieve their financial goals—no matter what they need. From transaction processing to customer service, to driving innovation and launching new products, we’re building a range of tailored payment solutions powered by the latest technology. As part of our team, you can explore what motivates and energizes your career goals: partnering with our customers, our communities, and each other. Job Description Essential Functions Independently plans and organizes work; develops and maintains procedures to ensure meetings are scheduled, calendar conflicts are resolved, and work is completed in an efficient manner Adept in scheduling, purchasing and using booking and ordering apps such as Uber, Doordash, AMZN, etc. Adept with HR and team apps such as Workday and Jira Proactively networks with on-site and cross-site administrators and leaders to inspire a sense of bonding, clarity, high morale and fun Creates and executes team building events and office camaraderie Ensures the office runs efficiently, including handling office facility requests; orders and organizes office and break room supplies Manages the Executive’s Outlook calendar including booking hotel and flight reservations for business travel and setting up meetings Collaborates with other Administrators at all levels to provide leader’s availability in a prompt manner when requested Composes correspondence, prepares reports, and conducts special projects as directed Prioritizes business and leader needs based on ever-changing situations and timelines Organizes invoicing as well as expense review and processing Researches and summarizes data as requested; prepares reports for the executive and other members of senior and executive management Follows through on work shared with other employees to ensure all necessary actions have occurred to reach delivery Qualifications Over ten years of executive administration success Highly adept in attention-to-detail Well-developed ability to organize and prioritize tasks High school diploma In-depth knowledge of policies and procedures as they relate to the executive's function Proficient computer navigation skills using a variety of software packages including Microsoft Office 365 applications including Copilot, Teams, Word, Excel, PowerPoint, OneNote, OneDrive, SharePoint, Power BI, Viva Engage and more Ability to quickly and proactively anticipate and resolve scheduling needs and conflicts as part of being responsible for general management of the leader’s calendar Proven organizational abilities strategizing, planning and running team meetings and offsite events to build team morale Excellent verbal and written communication skills The required schedule will align with the Executive’s schedule and will require additional availability during his travel The role offers a hybrid/flexible schedule, which means there's an in-office expectation of 3+ days per week in the Atlanta office

Requirements

• Over ten years of executive administration success
• Highly adept in attention-to-detail
• Well-developed ability to organize and prioritize tasks
• High school diploma
• In-depth knowledge of policies and procedures as they relate to the executive's function
• Proficient computer navigation skills using a variety of software packages including Microsoft Office 365 applications including Copilot, Teams, Word, Excel, PowerPoint, OneNote, OneDrive, SharePoint, Power BI, Viva Engage and more
• Ability to quickly and proactively anticipate and resolve scheduling needs and conflicts as part of being responsible for general management of the leader’s calendar
• Proven organizational abilities strategizing, planning and running team meetings and offsite events to build team morale
• Excellent verbal and written communication skills
• The required schedule will align with the Executive’s schedule and will require additional availability during his travel

Nice To Haves

• Bachelor’s or higher degree in related field
• Banking experience

Responsibilities

• Independently plans and organizes work; develops and maintains procedures to ensure meetings are scheduled, calendar conflicts are resolved, and work is completed in an efficient manner
• Adept in scheduling, purchasing and using booking and ordering apps such as Uber, Doordash, AMZN, etc.
• Adept with HR and team apps such as Workday and Jira
• Proactively networks with on-site and cross-site administrators and leaders to inspire a sense of bonding, clarity, high morale and fun
• Creates and executes team building events and office camaraderie
• Ensures the office runs efficiently, including handling office facility requests; orders and organizes office and break room supplies
• Manages the Executive’s Outlook calendar including booking hotel and flight reservations for business travel and setting up meetings
• Collaborates with other Administrators at all levels to provide leader’s availability in a prompt manner when requested
• Composes correspondence, prepares reports, and conducts special projects as directed
• Prioritizes business and leader needs based on ever-changing situations and timelines
• Organizes invoicing as well as expense review and processing
• Researches and summarizes data as requested; prepares reports for the executive and other members of senior and executive management
• Follows through on work shared with other employees to ensure all necessary actions have occurred to reach delivery

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees