Administrative Assistant

PepsiCo • Coral Springs, FL

11h

About The Position

This position contributes to the success of Pepsi Beverages North America by providing administrative support to the South Florida Market in a professional, confidential, and organized manner.

Requirements

• 2+ years’ experience Administrative Support
• Detailed knowledge and experience in Microsoft Outlook, Word, Excel
• Knowledge of SAP or similar software preferred.
• Ability to become proficient in multiple IT applications
• Experience in prioritizing work and multi-tasking - Strong sense of urgency
• Excellent written and verbal communication skills
• Requires creative thinking and problem-solving skills
• Must be able to work independently to complete assigned tasks
• Must be able to flex schedule to meet work demands as needed (ex. early mornings, after hours).

Responsibilities

• Ensure vendor invoices are paid timely, accurately and with the proper approvals
• Create/Process Purchase Order Requisition via SAP/MyBuy system
• Inventory building supplies (office supplies, breakroom supplies, maintenance supplies) to ensure appropriate inventory levels are maintained
• Ordering and tracking uniforms for all frontline employees
• Settlement of driver routes in SAP settlement system including processing customer payments collected by driver, depositing customer payments through banking system, reconciling end of day payment balances, and tracking & reporting of all settlement processes.
• Processing and scheduling donations for location
• Organize and maintain department files, both electronic and hard copy
• Assist with onboarding tasks for new hire frontline employees
• Research and resolve customer billing disputes using SAP system
• Maintain coupon process according to Control guidelines
• Ordering new iPhone/iPad and sending equipment out for repairs
• Timely processing of customer scheduling inquiries using Pepsi direct respond and recover (R&R)
• Monitor email and phone calls; proactively respond to and/or coordinate issues when possible
• Daily interaction with all Functional Teams
• Working with centralized partners for various needs of the location
• All other common administrative duties
• Maintain high level of integrity and professionalism in handling confidential material daily
• Ability to work proficiently and calmly under pressure situations
• Work on special projects as assigned

Benefits

• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed