Administrative Assistant-Life Path Hospice

Chapters Health System•Temple Terrace, FL

8d•$22 - $31

About The Position

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing! When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success! Role: The Administrative Assistant is responsible for administrative support for the assigned area(s). Maintains in strict confidence all information and documents concerning the Company and any aspect of its operations.

Requirements

College degree or an equivalent combination of education and experience
Minimum of three (3) years of related work experience
Well-developed organizational and computer skills (utilizing advanced level in Microsoft Word, Excel, PowerPoint and Outlook); attention to detail with high degree of accuracy
Ability to maintain confidentiality of sensitive Company information
Experience with routine administrative processes (i.e., drafting correspondence, managing calendars, taking minutes, ordering supplies, basic printer/copier maintenance, etc.)
Superior written and verbal communication skills with the ability to interact professionally with internal and external customers
Ability to handle physical workload,
Ability to work independently and prioritize multiple tasks under minimal direction
Self-starter who completes assignments accurately and in a timely manner
Intermittent Driver
Valid driver’s license and automobile insurance per Company policy
Satisfactorily complete competency requirements for this position.
Represent the Company professionally at all times through care delivered and/or services provided to all clients.
Comply with all state, federal and local government regulations, maintaining a strong position against fraud and abuse.
Comply with Company policies, procedures and standard practices.
Observe Company health, safety and security practices.
Promote the Company through participation in community and professional organizations.
Participate proactively in improving performance at the organizational, departmental and individual levels.
Improve own professional knowledge and skill level.
Advance electronic media skills.
Support Company research and educational activities.
Share expertise with co-workers both formally and informally.
Participate in Quality Assessment Performance Improvement activities as appropriate for the position.

Responsibilities

Provides administrative support for the Department(s) under the direct supervision of the assigned leader(s).
Organizes, maintains and updates departmental files and reports (paper and electronic). Assists with retrieving documentation for audits.
Provides administrative support for the assigned leader(s).
Processes invoices and expense reports, assigning correct budget accounts for the various expenses.
Drafts, prepares, and processes correspondence, announcements, memos, reports, spreadsheets and presentation materials, including slides, reports and display boards.
Coordinates, schedules and sets-up internal and external meetings/seminars/conferences; makes reservations and travel arrangements; prepares agendas/meeting minutes and sends group reminders.
Manages mailings, duplication and dissemination of information.
Prepares and processes internal and external correspondence.
Monitors and orders office supplies and materials for events.
Performs other duties as assigned.
Assists with the administrative planning and execution of bereavement events, such as Children's camp, etc.
Oversight of the administrative tasks related to the GoodWork program in conjunction with the Foundation.
Provides support to the bereavement and volunteer departments.
Manage timeshare inventory to include advertising, reservations, confirmations, and preparation of flyers, spreadsheets and termination paperwork.
Prepare materials for Foundation Board Meetings, Executive Committee and other committee meetings including meeting notices, minutes and supporting materials.