Administrative Assistant-8am-5pm, Monday- Friday

Hotel Management of New Orleans LLC•New Orleans, LA

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About The Position

Position Overview: The Administrative Assistant provides essential support to the company’s operations by performing a variety of administrative tasks. This position ensures smooth office operations, assists leadership and team members with scheduling, communication, record-keeping, and other duties as needed. The ideal candidate is organized, detail-oriented, and possesses strong communication skills to handle a fast-paced work environment.

Requirements

High school diploma or equivalent required; Associate’s degree or higher preferred.
A minimum of 1-2 years of administrative or office support experience.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Excellent organizational and time management skills with the ability to prioritize tasks.
Strong attention to detail and accuracy.
Ability to work independently and collaboratively in a team setting.
Prolonged periods of sitting at a desk and working on a computer.
Ability to lift up to 20 pounds occasionally.
Ability to bend, stoop, and reach as needed for filing or office organization.

Responsibilities

Perform general administrative duties such as answering phones, managing emails, and handling correspondence.
Organize and maintain files, both physical and digital, ensuring easy access to critical information.
Prepare, edit, and format documents, reports, and presentations as requested.
Manage calendars, schedule meetings, and coordinate appointments for leadership and team members.
Serve as a point of contact for internal and external communication, relaying information accurately and professionally.
Draft, review, and distribute memos, emails, and other written communications.
Greet visitors, direct inquiries, and provide exceptional customer service.
Assist in organizing meetings, including preparing agendas, distributing materials, and taking meeting minutes.
Manage office supplies inventory, place orders, and ensure resources are readily available.
Support leadership with special projects and tasks, meeting assigned deadlines.
Coordinate travel arrangements, including flights, accommodations, and itineraries, as needed.
Track and manage information related to expenses, invoices, or reports, and assist with basic bookkeeping tasks as assigned.