Administrative Assistant - Full-Time!
About The Position
Administrative Assistant Contract-to-hire If you’re someone who thrives on structure, loves staying organized, and naturally keeps others on track—this is a role where you’ll truly shine. We’re partnering with a growing company to find a Full-Time Administrative Assistant for their Rochester office. This is a highly visible, in-office role where you’ll support leadership, coordinate operations, and serve as a key point of contact for clients and vendors. This team is collaborative, service-driven, and values reliability—this role is essential to keeping everything running smoothly day to day. -What You’ll Be Doing You’ll be at the center of operations, supporting both the office and field teams: Coordinate schedules for leadership, project teams, and field technicians Create and track work orders and service requests Support the General Manager with organization, follow-ups, and deadlines Communicate with clients and vendors (updates, confirmations, issue resolution) Assist with procurement, purchase orders, and vendor coordination Support invoicing processes and partner with accounting on AR/AP Manage inventory, shipping/receiving, and light warehouse coordination Maintain an organized, efficient office environment Assist with client outreach and occasional marketing efforts - What Makes You a Great Fit Highly organized with strong attention to detail Reliable, consistent, and responsive—this team depends on you Strong communication skills (phone, email, internal coordination) Able to multitask and prioritize in a fast-paced environment Tech-savvy (Google Workspace required; Monday.com or QuickBooks a plus) Comfortable supporting a hands-on leader and helping keep processes moving - Schedule & Environment Monday–Friday | 7:30 AM – 4:00 PM Fully in-office (Rochester location) Small, tight-knit team No evenings or weekends - Compensation & Benefits $19–$21/hour (based on experience) Health insurance 401(k) with 6% match 2 weeks PTO + 5 sick days (increases with tenure) 9 paid holidays Cell phone allowance + company laptop
Requirements
- Highly organized with strong attention to detail
- Reliable, consistent, and responsive—this team depends on you
- Strong communication skills (phone, email, internal coordination)
- Able to multitask and prioritize in a fast-paced environment
- Tech-savvy (Google Workspace required; Monday.com or QuickBooks a plus)
- Comfortable supporting a hands-on leader and helping keep processes moving
Nice To Haves
- Monday.com or QuickBooks
Responsibilities
- Coordinate schedules for leadership, project teams, and field technicians
- Create and track work orders and service requests
- Support the General Manager with organization, follow-ups, and deadlines
- Communicate with clients and vendors (updates, confirmations, issue resolution)
- Assist with procurement, purchase orders, and vendor coordination
- Support invoicing processes and partner with accounting on AR/AP
- Manage inventory, shipping/receiving, and light warehouse coordination
- Maintain an organized, efficient office environment
- Assist with client outreach and occasional marketing efforts
Benefits
- Health insurance
- 401(k) with 6% match
- 2 weeks PTO + 5 sick days (increases with tenure)
- 9 paid holidays
- Cell phone allowance + company laptop
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
11-50 employees
