FranU Administrative Assistant (School of Nursing)

FMOLHS•Baton Rouge, LA

About The Position

The Administrative Assistant performs a variety of administrative functions; Schedules appointments, gives information to callers, and takes minutes; Composes memos, transcribes notes, and researches and creates presentations; Generates reports, handles multiple projects, and prepares and verifies invoices and Expense Reports; may assist with compiling and developing the Annual Budget; This position relies on guidance and some experience and judgment to complete job and works under general supervision. #CB

Requirements

Four (4) years in a professional office setting
High School Diploma or equivalent
Proficient in Microsoft Office applications
Excellent customer service, communication and organizational skills

Responsibilities

Mission Alignment Actively engages the Catholic and Franciscan mission and identity of Franciscan Missionaries of Our Lady University by modeling the Franciscan values, honoring the legacy of the founding congregation, promoting justice for the communities we serve, and integrating the Catholic and Franciscan intellectual traditions in programs, courses and services
Project Assistance Assists in organizing and participates in special projects and events (i.e., ceremonies, school assemblies, faculty/department workshops) to ensure mission alignment and successful outcomes
Document and Data Management Manages documents and data files systemically, ensuring accuracy, confidentiality, and compliance with organizational standards
Building/Office Functions Answers phone professionally, receives shipments, places work orders for building issues, answers door, unlocks buildings
File Management Coordinates and organizes meetings as needed, prepares agendas, notifies members, attends meetings, and records minutes
Document Composition Composes memos and other documents with clarity and professionalism, adhering to the organization’s standard for communication
Calendar Management Accurately schedules appointments, ensuring all relevant parties are informed and schedules are updated promptly
Collaborates with faculty and administrators to reserve meeting/class/space
Administrative Support Provides administrative support to the Program Director/Faculty/Department
Professional Development Continuously seeks opportunities for professional growth and development, staying informed about industry
Other Duties as Assigned Perform other duties, as assigned or requested