Administrative Assistant (Part Time M-F 8AM - 1 PM)

Community Health Centers•Santa Maria, CA

40d•$23 - $28•Onsite

About The Position

Under the direct supervision of the C-Suite Executive Assistant, the Administrative Assistant provides secretarial support to the Executive Assistant of the C-Suite. The Administrative Assistant will occasionally provide limited support to other staff as needed. The Administrative Assistant will be responsible for facilities and vehicles of CHC. It is the primary purpose of CHC is to provide the highest quality of total care possible to the patient population it serves. Such a level of quality depends ultimately on the staff's desire and ability to work together, individually, and as a team. The employee is expected to be professional, punctual, maintain regular attendance, cooperative, motivated, and organized at all times.

Requirements

High School Diploma or GED equivalent. Previous administrative support experience preferred.
Ability to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, policy and procedure manuals. Ability to respond effectively to the most sensitive inquires or complaints. Ability to write routine reports and correspondence. Ability to speak effectively before groups of patients or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply sound judgment in understanding to carry out instructions in written or oral form. Ability to make appropriate job decisions following standard office policies and past precedents.
Experience with word processing, spreadsheets, email, and keyboarding required. Microsoft Office and Google Suite skills required.
Possession of current, valid, unrestricted California Driver's License (Class C) required.
Required to pass a criminal history background check and drug screen upon hire. Annual health examination; annual Tuberculosis skin test clearance or chest x-ray; proof of immunity to MMR, Varicella, and Hepatitis B; proof of Tdap vaccine; during current flu season, must provide proof of influenza vaccine or a signed declination form. If declined, a flu mask is mandatory during flu season. Health screening requirements are subject to change based on CDC recommendations and federal, state, and/or local public health ordinances.

Responsibilities

Answers and transfers phone calls, screening when necessary.
Welcomes and guides visitors to the appropriate location.
Maintains all conference rooms at headquarters and ensures each room is appropriately stocked and set up for meetings via phone or video conferencing.
Coordinates breakfast and lunches for group meetings, which can involve pick-up, set-up, and clean-up.
Assists with outside and internal events which may require assistance after normal business hours.
Maintains the companys vehicle carpool calendar.
Maintains filing systems as assigned in an organized manner.
Takes minutes and transcribes notes on computer, or transcribes from voice recordings of meetings as needed.
Provides front desk coverage, including a multi-line phone system and greets visitors entering the building, as needed.
Orders and obtains repairs/maintenance for headquarters as needed.
Promotes positive communication with all internal/external customers.
Demonstrates adherence to and observes all safety policies and procedures, inclusive of infection control rules and regulations.
Maintains and adheres to HIPAA, employee confidentiality, and privileged communications (patient, employee, and corporation).
Perform other duties assigned by the C-Suite Executive Assistant.