Administrative Assistant

LIFELONG LEARNING ADMINISTRATION CO-posted about 5 hours ago
$21 - $32/Yr
Full-time • Entry Level
Onsite • Oxnard, CA
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We live by the motto that “There is a Student in Front of Everything We Do” and we are very passionate about it. Do you have a passion to work with students? If so, then this is an exciting opportunity for you! You’ll have the opportunity to work with a diverse group of students supporting their growth and development. Remember the person who made a difference in your life? Now it’s your turn. Learn more about us at https://learn4life.org/ The Administrative Assistant performs varied technical and confidential administrative support duties for the school. This Position will provide administrative services for a multi-campus and multi-educational program system within a network of affiliated Public Charter Schools.

  • Coordinate and facilitate special assignments, such as graduations, school board meetings.
  • Provide assistance and support to School Administrative Management (e.g. calendar management, track employee time off requests & timesheets, substitute teaching assignments, school events, student/parent meetings)
  • Research and compile data from a wide variety of sources
  • Prepare statistical information for use in reports
  • Assist staff with preparation of State mandated testing
  • Work in conjunction with other divisions, departments regarding appropriate school and Organization practices (e.g. new hire orientation, employee benefits, payroll)
  • Type, compose and edit correspondence, memos, letters, agendas and reports
  • Attend school board meetings, take minutes and maintain official minutes of meetings
  • Be an information source regarding school policies, procedures, and objectives
  • Respond to inquiries from a variety of internal and external parties by phone, letter and/or in person (e.g. staff, parents, students, public agencies, etc.)
  • Receive calls and give out information where judgment, knowledge, and interpretation are utilized especially in the proper handling of confidential information
  • Receive employee calls reporting unplanned absences or tardiness; report information to Site Management
  • Refer complaints and matters of concern to appropriate Management for follow up on resolution
  • Receive, review, and verify documents, records, reports, and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures
  • Order office supplies and keep inventory
  • Maintain the security and confidentiality of specific records, information, and files (including testing data)
  • Maintain petty cash (including receipt handling, fund distribution and tracking); work with the Finance Dept.
  • Perform special assignments as directed
  • Adhere to attendance policies
  • Administrative duties, responsibilities, and activities may be assigned or changed from time to time
  • Ability to adapt to changing work priorities
  • Strong planning and organizational skills with an ability to meet deadlines and schedules
  • Attentive to detail
  • Demonstrate tact and courtesy
  • Ability to work independently with little or no direction and within a team environment
  • Strong interpersonal skills; Work cooperatively with all persons communicating tactfully and effectively in both oral and written form.
  • Ability to interpret and carry out complex oral and written instructions
  • Ability to interpret, explain, and successfully apply policies, procedures, rules, and regulations
  • Speak and write effectively
  • Able to apply good judgment in recognizing the scope of authority as delegated
  • Able to operate standard office equipment including typewriter, copier, computers, fax
  • Strong proficiency with MS Office applications (Word, Excel, PowerPoint, email)
  • High school Diploma or GED equivalent; college coursework or office administration training
  • 3 years of increasingly responsible administrative support experience
  • Work experience in the private or public sector supporting successful interaction with the public
  • Records management
  • Data entry skills
  • Typing speed of 45 wpm or greater
  • Ability to travel to affiliate school campuses.
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