Administrative Assistant

Relay Robotics•San Jose, CA

3d•Onsite

About The Position

Seeking an Administrative Assistant, who is self-motivated, action-oriented, independent, reliable, and has excellent communication skills. Willing to take on new responsibilities and grow within company. This is a part time role but can become a full-time role in the near future. Reception: Be available to answer calls, greet and direct visitors(when in office) and vendors, receive deliveries and catering. Assist with scheduling and event planning. Employee Experience: We are headquartered in San Jose but our team is spread across the US, Canada, Argentina, Spain, and the Philippines. Bring a creative and fun element to our team by organizing events, implementing perks, and making enhancements to our workspace. Support the CEO and other executives as needed with planning, scheduling, and conferences. Workspace: We want the Administrator to have a sense of ownership and pride in our physical workspace. The Administrator is responsible for general upkeep, cleanliness, and supply management of the office.

Requirements

Pleasant, positive, professional attitude
1-3 years of solid administrative experience
High School Diploma/ GED required; College coursework/degree preferred
Careful attention to detail
Highly organized and proactive
Work well in a fast paced environment, with changing priorities
Professional appearance
Phone etiquette required
Strong verbal and written communication skills
Must do things in a timely, professional, and accurate manner.
General office/administrative skills: filing, typing, scheduling, faxing, copying, scanning, etc
Open and proactive communicator with willingness to help others
Well-versed in Google Apps for Work (Google Sheets, Docs, Slides, Drive, Calendar), MS Office (Word, Excel, PowerPoint)
Growth minded
Like to be awesome!

Responsibilities

Answering and screening phone calls
Ensuring office area is tidy
Ordering office supplies and maintaining inventory
Maintaining both electronic and hard copy files
Scheduling meetings and events and updating calendars
Providing general support to the office and any issues that may arise
Vendor management, contact the vendor to deal with office facility issues.
Event coordinating.
Manage/Coordinate shipments from factory and customer sites of robots.
Willing to learn and take ownership of this growing function within Relay Robotics.