Administrative Assistant – Construction Project Support
About The Position
SnapIT Solutions is seeking a highly organized and detail-oriented Administrative Assistant to support a multi-year construction project. This role provides critical clerical and administrative support to on-site project leadership and engineering personnel. Working primarily from an office trailer located at an active job site, this position plays a key role in maintaining documentation, coordinating communication, and ensuring smooth daily operations. This is an excellent opportunity for someone who thrives in a fast-paced environment and takes pride in accuracy, organization, and teamwork.
Requirements
- High school diploma or equivalent
- Strong proficiency in Microsoft Office (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- High attention to detail and data accuracy
- Ability to manage multiple priorities in a dynamic environment
- Strong organizational and time-management skills
- Ability to work independently and collaboratively
- Valid driver’s license required
- Intermittent travel may be required
- Comfortable working in a job-site environment (office trailer setting)
- Must wear required PPE when entering active construction areas
- Strong attendance and reliability record
Nice To Haves
- Bachelor’s degree in Business, Communications, Accounting, or related field
- Experience with enterprise systems such as PeopleSoft, Box, or similar platforms
- Experience supporting construction or engineering teams
- Strong problem-solving and analytical skills
Responsibilities
- Provide administrative support to Project Managers, Supervisors, Engineers, and Field Management
- Handle confidential project documentation
- Assist with purchase orders, invoice coding, and expense tracking
- Prepare monthly expense reports
- Coordinate travel planning and scheduling
- Manage incoming calls, visitors, deliveries, and project mail
- Prepare meeting agendas, record minutes, and distribute follow-up documentation
- Maintain office organization, supplies, and project records
- Coordinate facility scheduling and catering for meetings and events
- Create vendor requisitions and receipts
- Support training and safety event coordination
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
