Administrative Assistant (current or prior DoD experience required)

General Dynamics Information Technology•Bethesda, MD

1d•Onsite

About The Position

GDIT's Military Health Team is hiring an Administrative Assistant to support the Defense Health Agency (DHA) and the National Intrepid Center of Excellence (NICoE) in Bethesda, MD. This role requires current or prior Department of Defense (DoD) experience. The Administrative Assistant will support the planning, development, and coordination of various management and administrative functions, including personnel, budget, administration, and program management. Key responsibilities involve researching documents, forms, and reporting systems to implement new systems and administrative updates, as well as providing training and support to the MTF workforce on organizational policies and procedures. The position also entails collaborating with multiple agencies to ensure legal sufficiency, assisting in resolving critical conflicts by providing appropriate policies, and developing and evaluating administrative techniques for forms and issuances/instructions management. Additionally, the role supports the principal human resource liaison with civilian personnel matters, assists staff with the Defense Travel System (DTS), aids administrative leadership in implementing issuances/instructions and forms management programs, and utilizes automated systems such as AUTONOA, Timekeeping, and Civilian Personnel Data System. The assistant will also be responsible for managing and maintaining key organizational data, rosters, and taskers. The anticipated work schedule is full-time, Monday through Friday, on-site, from 7:30 AM to 4:00 PM with a 30-minute lunch.

Requirements

Bachelor’s degree in management, administration, business or related work experience in liue of degree.
3+ years of relevant DoD administrative experience.
Skilled in verbal and written communication.
Ability to draft, edit, review DoD correspondence in support of operations.
Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities.
Proficient in Microsoft Office Outlook, Word, Excel, PowerPoint, and Teams.
Ability to execute assigned tasks with minimal leadership oversight – well organized, self-motivated, and disciplined.
Ability to obtain and maintain a T1, public trust prior to start date.

Nice To Haves

Defense Health Agency administrative experience.

Responsibilities

Support the planning, development, and coordination of a variety of management/ administrative functions, in areas such as personnel, budget, administration, and program management.
Research documents, forms and associated reporting systems and procedures to aid in the implementation of new systems and necessary administrative updates.
Provides training and support to multiple departments and divisions of the MTF workforce regarding the process of updating the organizational policies and procedures.
Collaborates with multiple agencies to ensure legal sufficiency within instructions.
Assists in resolving critical conflicts within the facility by providing the appropriate policies to ensure compliance throughout the organization.
Develop, implement and evaluate administrative techniques to facilitate the forms and issuances/instructions management process.
Assist principal human resource liaison with civilian personnel matters.
Assists staff with the Defense Travel System (DTS).
Aid administrative leadership in implementation of issuances/instructions and forms management programs.
Utilize a variety of automated systems such as AUTONOA, Timekeeping, and Civilian Personnel Data System to perform administrative functions.
Support the management and maintenance of key organizational data, rosters, and taskers.

Benefits

401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certifications
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays
a variety of medical plan options, some with Health Savings Accounts
dental plan options
a vision plan
a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match
full flex work weeks where possible
a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave
short and long-term disability benefits
life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance