Administrative Assistant - Regional Operations

Highmark Residential, LLC•Gaithersburg, MD

About The Position

Purpose: Perform clerical and administrative functions, and Contracts Administration, to assist the Operations Department, including support to Regional Vice-President of Operations, Regional Managers, Regional Construction, Marketing and Training functions. What Highmark can do for you: Help you achieve your goals by continuous professional development and regular career progression sessions Competitive pay for the market Monthly bonus opportunities for all site associates 30% associate rent discount Medical, Dental & Vision benefits the 1st of the month following 30 days of full-time employment Company-provided life insurance, short term and long term disability coverage Flexible Spending accounts 401(k) eligibility after 90 days, with 4% Highmark match Professional Certification & Tuition reimbursement Vacation, Sick and Personal Time off available to use after 90 days 10 paid holidays Paid parental leave

Requirements

University degree preferred
2-3 years professional administrative experience
Detail oriented with excellent organizational, multi-tasking and time management skills
Advanced knowledge of MS Office – Outlook, Word, Excel, Power Point
Excellent verbal and written skills
Must have initiative and be flexible
Ability to work occasional overtime

Nice To Haves

Experience in YARDI software, a plus

Responsibilities

Works independently and within a team on special nonrecurring and ongoing projects
Handles special projects by planning and coordinating multiple presentations, disseminating information and coordinating direct mailings
Assists in due diligence, acquisitions and dispositions tasks, as needed
Schedules and organizes complex activities such as meetings, travel, conferences and regional activities
Updates Operation forms as directed by the RVP
Supports the department by coordinating the completion of typing, editing, proofing and filing as requested
Manages proposals and/or report productions (i.e. new business, due diligence, shop reports, accounting issues)
Establishes, develops, maintains and updates filing system and report binders – individually and departmentally
Performs tasks such as copies, scanning, mail, etc.
Handles expense reports, codes invoices, annual budget preparation
Receives and responds to resident calls and routes appropriately; tracks follow up
Receives and proofs all employee and PSA leases. Maintains spreadsheet for leases and returns if corrections are needed
Supports RVP and Construction Manager with the creation, execution, and maintenance of contracts for Capital Projects
Maintains a proficient record of contracts, draws, payables, and change orders for Capital Projects

Benefits

Competitive pay for the market
Monthly bonus opportunities for all site associates
30% associate rent discount
Medical, Dental & Vision benefits the 1st of the month following 30 days of full-time employment
Company-provided life insurance, short term and long term disability coverage
Flexible Spending accounts
401(k) eligibility after 90 days, with 4% Highmark match
Professional Certification & Tuition reimbursement
Vacation, Sick and Personal Time off available to use after 90 days
10 paid holidays
Paid parental leave