Administrative Assistant

Rod and Tubing Services LLC

4h•Onsite

About The Position

We are seeking a detail-oriented and highly organized professional with strong oilfield experience to support inventory, data management, and administrative functions. This role requires familiarity with oilfield terminology, materials, and workflows, along with the ability to manage confidential financial and inventory data in a fast-paced environment. Inventory experience is a plus and will be viewed favorably.

Requirements

Problem Solving/Analysis.
Financial Management.
Thoroughness and Attention to Detail
Ethical Conduct.
Customer/Client Focus.
Performance Management.
High School Diploma or GED required
Two to three years of relevant experience required
Prior oilfield or energy industry experience strongly preferred
Proficient computer skills, including Microsoft Word, Excel, and Outlook

Nice To Haves

Inventory management or inventory control experience is a plus

Responsibilities

Enter and maintain accurate data for quantities of parts issued, transferred between locations, inventory adjustments, and cycle counts within the company database.
Create and manage confidential financial field tickets using proprietary software; maintain data related to inventory inspections and customer tickets.
Receive and issue finished goods into the computer database.
Place stocking orders, re-orders, and special orders with approved vendors.
Process orders for company products by coordinating with technical and management personnel.
Organize and prioritize large volumes of information, documentation, and phone calls.
Answer departmental phones; take messages and respond to routine and non-routine inquiries.
Work collaboratively with team members to ensure phone and administrative coverage.
Code and file documents in accordance with company procedures.
Reconcile records and report discrepancies at month-end.
Ensure compliance with established departmental procedures using appropriate checklists and standard forms.
Interact professionally with external customers, vendors, and visitors, as well as internal employees at all levels of the organization.
Exercise independent judgment to plan, prioritize, and organize a diversified workload.