Administrative Assistant

Central Neighborhood Hlth Fdn•Santa Fe Springs, CA

4h•Onsite

About The Position

Central Neighborhood Health Foundation is a Federally Qualified Healthcare Center committed to the Triple Aim as described by the Institute for Healthcare Improvement. Improving the US Health Care System requires simultaneous pursuit of three aims: 1) improving the experience of care, 2) improving the health of populations and 3) reducing per capita costs of health care. Preconditions for this include the enrollment of an identified population, a commitment to universality for its members, and the existence of an organization (an "integrator") that accepts responsibility for all three aims for that population. The Administrative Assistant will play a crucial role in supporting the efficient functioning of our administrative office. Facilitates the efficient operation of the assigned team by performing a variety of clerical and administrative tasks ensuring smooth daily operations, contributing to a positive work environment.

Requirements

Associate’s degree required
Three to five years of experience in an administrative role.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Possess strong time management skills.
Strong ability to manage time using online or paper calendars.
Ability to work independently while also being receptive to and capable of adhering to guidance and instructions when required.
Ability to maintain a high level of professionalism and handle confidential information with discretion.
Computer literacy required.
Working knowledge of Word, Excel, and Outlook programs.
Familiarity with internet based tools (webmail, google calendar, webtime etc.)
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Punctual and regular attendance is an essential responsibility.

Nice To Haves

Bachelor’s degree in related field preferred.

Responsibilities

Answers and transfers phone calls, screening when necessary; takes messages and schedules appointments.
Greets clients, visitors, and guests; determine their purpose of visit, and directs or escorts them to appropriate department or individual.
Provides administrative support to the Administrative Leadership team.
Responds to and resolves administrative inquiries and questions.
Receives and distributes mail, packages and courier deliveries to various departments.
Takes items to the post office as needed.
Assists in planning of meetings as well assembling meeting materials and catering.
Keeps conference room schedules to ensure there are no scheduling conflicts.
Maintains common areas in a ‘neat’ manner (i.e. lobby areas, kitchens, and conference rooms).
Maintains office supplies inventory and maintains recurring orders.
Coordinates vendor visits when needed (i.e. Iron Mountain, Sparkletts, Staples).
Coordinates maintenance of office equipment.
Performs essential filing and recordkeeping.
Performs administrative and clerical support tasks.
Performs other related duties as assigned.