Administrative Assistant

Bristol Bay Native Corportation•Grand Prairie, TX

18h

About The Position

TekPro Support Services, LLC (TSS) is a Government Consulting and Contracting firm supporting federal agencies and military installations throughout the world. We are currently seeking an Administrative Assistant to support our new mission in Grand Prairie, TX supporting the Department of Homeland Security. FPS is the security and law enforcement component of the Department of Homeland Security which is responsible for protecting federally owned or leased facilities. The FPS mission is to provide a safe environment in which Federal agencies conduct their business without fear of violence, crime, or disorder. What You'll Do: Administrative Assistant will be responsible for performing any combination of various clerical and administrative duties requiring overall knowledge of FPS systems and procedures. Duties and responsibilities will include but are not limited to the following tasks: Composing, typing, and entering information into the computer. Enter data from paper or electronic form into computer database and/or electronic spreadsheets. Prepares correspondence, documentation or mailing labels, copying data from one record to another and files records accordingly. Receives sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepare outgoing mail for delivery, to include overnight-express services and use of on-line express mail services. Perform general clerical duties in setting up meetings and teleconferences. This will require the scheduling and set up of conference rooms and arranging and disseminating information regarding teleconferences. Attend meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings’ activities, and distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications. Assist in the inventory, maintenance, purchase and dissemination of routine supplies.Collects and disseminates Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Maintain shared computer drive file folders for completed Facility Security Assessments, completed Facility Security Assessment databases, and Facility Security Committee memorandums. Hard copy and electronic files will be maintained as directed. Assemble and disseminate routine reporting requirements. These reports will be updated and submitted at a frequency determined by the on-site FPS personnel. Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests. Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and submitted. All reports are to be directed to the FPS field personnel for appropriate review and approval.As required, provide assistance in support of the FPS Security Management Branch Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base maintenance. Maintain, issue and control facility keys through issuance, hand receipt and inventory. Timekeeping duties for their areas pertain to assisting, inputting, reviewing, and maintaining all areas in payroll. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities. Responsible for completing critical incident travel arrangements for personnel. Supports regional emergencies, taskings or projects as directed. Perform Human Resources administrative functions and tasks, as directed. What You Bring: Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite.Accurate spelling, typing and attention to detail are necessary.Must have ability to compile and organize reports.Contractor shall use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). What We Offer: TSS offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement

Requirements

Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite.
Accurate spelling, typing and attention to detail are necessary.
Must have ability to compile and organize reports.
Contractor shall use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.).

Responsibilities

Composing, typing, and entering information into the computer.
Enter data from paper or electronic form into computer database and/or electronic spreadsheets.
Prepares correspondence, documentation or mailing labels, copying data from one record to another and files records accordingly.
Receives sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier.
Prepare outgoing mail for delivery, to include overnight-express services and use of on-line express mail services.
Perform general clerical duties in setting up meetings and teleconferences.
Attend meetings as requested.
Prepares and distributes agenda, as needed, takes minutes/notes on meetings’ activities, and distributes minutes to appropriate personnel.
Coordinates and distributes interoffice communications.
Assist in the inventory, maintenance, purchase and dissemination of routine supplies.
Collects and disseminates Government Owned Vehicle mileage and maintenance information on a monthly basis or as required.
Maintain shared computer drive file folders for completed Facility Security Assessments, completed Facility Security Assessment databases, and Facility Security Committee memorandums.
Assemble and disseminate routine reporting requirements.
Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services.
Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and submitted.
Provide assistance in support of the FPS Security Management Branch Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base maintenance.
Maintain, issue and control facility keys through issuance, hand receipt and inventory.
Timekeeping duties for their areas pertain to assisting, inputting, reviewing, and maintaining all areas in payroll.
Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities.
Responsible for completing critical incident travel arrangements for personnel.
Supports regional emergencies, taskings or projects as directed.
Perform Human Resources administrative functions and tasks, as directed.