Administrative Assistant - Modesto

Vituity

3d • $21 - $25 • Hybrid

About The Position

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.
Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.
Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.
The Opportunity
This role requires four in-office days and one remote day per week.
May perform secretarial tasks such as scheduling supervisor’s appointments; maintaining calendar; screening calls/visitors; coordinating logistical and food arrangements for meetings and conferences; preparing and assembling meeting agendas and presentation materials; may attend meetings and take/distribute minutes and provide other types of meeting support involving technology operations.
Provides routine to intermediate-level word processing/report production activities for assigned department, including creating/updating moderately complex forms, documents, spreadsheets, charts/graphs, databases, communications, reports and other tools of similar level and complexity.
Views, enters, edits, formats, revises, prints, assembles and distributes written or electronic materials such as forms, correspondence, schedules, and others of similar content and purpose; proofreads and/or drafts written correspondence (e.g. policies, procedures, training materials, communication materials, emails, etc.)
Assembles, maintains and updates routine files, records, charts, accounts, procedures, statistics and other information as needed to support and document office activities.
Updates and retrieves data from existing spreadsheet models, database files and/or other automated/manual sources.
Prepares, or assists in the preparation, compilation and coordination of reports and records relating to financial, payroll, purchasing, equipment usage, inventory, personnel, scheduling, registration and other data.
Produces standard and ad hoc reports to display, track and/or record information.
Performs moderately complex data research, collection, entry, processing and validation and/or tracking activities, including reviewing information for timeliness, accuracy, format and compliance with internal standards.
Checks materials for accuracy and completeness; compares data to identify similarities and differences; makes corrections as required to maintain accuracy and integrity.
Gathers, compiles and/or scans data and/or work output from sources; searches records to locate specific information; fills out forms according to established instructions.
Logs information into manual or automated systems; tracks and monitors progress and/or disposition of requests, actions, files, documents, programs, etc.
Collects, sorts and distributes incoming mail; gathers outgoing mail; prepares mail/packages for overnight/expedited delivery; picks up and delivers documents, supplies or other department-specific materials.
Responds to general inquiries concerning department activities and operations by referencing established procedures manual; routes calls to the appropriate person.
Monitors/orders/rotates office supplies or equipment; collates and assembles documents and materials.

Requirements

• 1-2 years of administrative support experience is required.
• Knowledge of general office principles, practices, standards, systems, applications, and tools/equipment.
• Knowledge of the sources and availability of information relevant to the assigned function.
• Knowledge of specific policies, standards, procedures and practices pertaining to the assigned function.
• Knowledge of business English communication, including proper spelling, grammar, and punctuation.
• Knowledge and ability to use desktop computer applications and email as required by specific job duties.
• Ability to apply existing procedures to similar situations and make appropriate choices from established guidelines/procedures.
• Ability to read/write sufficiently to file, proofread and edit routine office correspondence, reports and forms.
• Ability to express ideas and convey information effectively in verbal and routine written communication.
• Ability to use office equipment and automated systems/applications/software, specifically MS Office software, at an acceptable level of proficiency.
• Ability to demonstrate data collection, assimilation and reconciliation skills.
• Ability to demonstrate effective customer service techniques.
• Ability to read, understand and communicate in English sufficiently to perform the duties of the position.
• Ability to establish and maintain effective working relationships as required by the duties of the position.
• Intermediate knowledge of Microsoft Suite (Word, Excel, PowerPoint, Outlook, OneNote).

Nice To Haves

• 2+ years of administrative support preferred.
• College graduation preferred.

Responsibilities

• scheduling supervisor’s appointments
• maintaining calendar
• screening calls/visitors
• coordinating logistical and food arrangements for meetings and conferences
• preparing and assembling meeting agendas and presentation materials
• attending meetings and take/distribute minutes
• providing other types of meeting support involving technology operations
• providing routine to intermediate-level word processing/report production activities for assigned department, including creating/updating moderately complex forms, documents, spreadsheets, charts/graphs, databases, communications, reports and other tools of similar level and complexity
• viewing, entering, editing, formatting, revising, printing, assembling and distributing written or electronic materials such as forms, correspondence, schedules, and others of similar content and purpose
• proofreading and/or drafting written correspondence (e.g. policies, procedures, training materials, communication materials, emails, etc.)
• assembling, maintaining and updating routine files, records, charts, accounts, procedures, statistics and other information as needed to support and document office activities
• updating and retrieving data from existing spreadsheet models, database files and/or other automated/manual sources
• preparing, or assisting in the preparation, compilation and coordination of reports and records relating to financial, payroll, purchasing, equipment usage, inventory, personnel, scheduling, registration and other data
• producing standard and ad hoc reports to display, track and/or record information
• performing moderately complex data research, collection, entry, processing and validation and/or tracking activities, including reviewing information for timeliness, accuracy, format and compliance with internal standards
• checking materials for accuracy and completeness
• comparing data to identify similarities and differences
• making corrections as required to maintain accuracy and integrity
• gathering, compiling and/or scans data and/or work output from sources
• searching records to locate specific information
• filling out forms according to established instructions
• logging information into manual or automated systems
• tracking and monitoring progress and/or disposition of requests, actions, files, documents, programs, etc.
• collecting, sorting and distributing incoming mail
• gathering outgoing mail
• preparing mail/packages for overnight/expedited delivery
• picking up and delivering documents, supplies or other department-specific materials
• responding to general inquiries concerning department activities and operations by referencing established procedures manual
• routing calls to the appropriate person
• monitoring/ordering/rotating office supplies or equipment
• collating and assembling documents and materials

Benefits

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP, travel assistance, and identify theft included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees