Administrative Assistant

TERI Inc•Oceanside, CA

5h•$18 - $20

About The Position

The Administrative Assistant for Integrated Employment Services provides essential administrative and program support to the Director of Integrated Employment Services. This role ensures smooth daily operations by coordinating schedules, managing communication, maintaining accurate documentation, and supporting data tracking across programs that include paid internships, supported employment, and career pathway services. The position plays a key role in supporting staff, interns, families, and community partners to ensure high-quality, compliant service delivery.

Requirements

High school diploma or equivalent.
Minimum of one (1) year of administrative experience.
Strong organizational, time-management, and written/verbal communication skills.
Proficiency in Microsoft Office and collaboration tools (Teams; Canva preferred).
Ability to manage confidential information and work in a fast-paced, mission-driven environment.

Responsibilities

Provide high-level administrative support to the Director to ensure efficient program operations.
Coordinate scheduling for interviews, tours, employer visits, meetings, and program activities.
Manage referral packets, intake documentation, onboarding materials, and compliance tracking.
Maintain accurate records, data audits, attendance tracking, and billing-related documentation.
Coordinate communication between interns, families, job coaches, leadership, and partners.
Support program outcomes, special projects, and continuous improvement initiatives.

Benefits

Comprehensive Health Coverage – Medical, Dental, and Vision Insurance
Flexible Spending Account (FSA) – Tax-advantaged savings for healthcare and dependent care expenses
Financial Protection Plans – Life, AD&D, and Disability Insurance
403(b) Retirement Savings Plan – Invest in your future with employer-supported retirement savings.
Health & Wellness Program – Resources and support to help you thrive, both mentally and physically
Onsite Fitness Center & Outdoor Fitness Court – Convenient, no-cost access to exercise facilities
Pet Insurance – Coverage options to keep your furry family members healthy.
Employee Discounts – Enjoy savings at TERI’s Common Ground Café & Coffee Bar and the Inspired Resale Boutique
Generous Paid Time Off – Vacation, sick leave, and paid holidays to support work-life balance.
Positive and Supportive Culture – A mission-driven team environment where your contributions are valued.