Administrative Assistant

City of New York • New York City, NY

5h • Onsite

About The Position

IF YOU ARE HIRED PROVISIONALLY IN THE CLERICAL ASSOCIATE TITLE, YOU MUST TAKE AND PASS THE CIVIL SERVICE EXAM WHEN IT BECOMES AVAILABLE TO BE ELIGIBLE FOR CONTINUED EMPLOYMENT. The Department of Homeless Services is comprised of 2,000 employees and with an annual operating budget of over $1 billion. DHS is one of the largest organizations of its kind committed to preventing and addressing homelessness in New York City. Collaborating with other public agencies and not-for-profit partners, DHS works to prevent homelessness before it occurs, reduce street homelessness, and assist New Yorkers to transition from shelter into appropriate permanent housing. HERO is the sole 24/7 DHS organizational unit that identifies and secures shelter for families and single adults who apply for emergency housing assistance. HERO is composed of seven sections: Placement, Transfers and Transportation, Vacancy Control for Families with Children and Single Adults, Data & Systems, Strategic Initiatives, Care Day Certification and Portfolio Management. The Department of Homeless Services (DHS) is recruiting for one (1) Clerical Associate III to function as an Administrative Assistant who will:

Requirements

• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
• Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Responsibilities

• Oversee new staff on-boarding process by submitting appropriate documents to IT, Telecomm., and Administration.
• Prepare meeting agendas and document meetings effectively to distribute afterwards to the workgroup.
• Monitor mandated trainings for staff development via tracker.
• Assist in organizing employee morale-boosting events such as Excellence & Recognition, Customer Service, and holiday events.
• Draft and distribute memorandums for staffing and managerial needs.
• Manage calendar schedules and coordinate meetings between internal and external stakeholders.
• Maintain and upkeep staff files, divisional mail lists, organizational charts, unit contacts and PTO.
• Uphold two worksite locations by monitoring and ordering bulk supplies and distribute accordingly.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED