Administrative Assistant

Facility Solutions Group • New York, NY

5d • $20 - $28

About The Position

As an Administrative Assistant, you will skillfully work with our project management, estimating, service and sales departments. The ideal candidate should be comfortable working in Excel, Word and have excellent customer service skills. We are seeking candidates with strong and positive organizational skills to assist with project coordination.

Requirements

• High School Diploma or General Education Degree
• One year of experience
• Current, valid New York State Notary Public commission required. Must maintain an active commission throughout employment
• Valid driver’s license
• Ability to multitask while staying organized.
• Strong verbal and written communication skills
• Positive customer service skills

Nice To Haves

• Experience in lighting and electrical is a plus!

Responsibilities

• Managing inbound and outbound calls.
• Manage return merchandise authorization forms.
• Maintain office supplies.
• Provide department managers with full administrative support by entering information into various databases.
• Assist the estimating department with the preparation of bid packages.
• Maintain scheduling and event calendars.
• Perform general administrative duties such as but not limited to: copying, faxing, filling, organizing, mailing and document development.
• Serve as the primary Notary Public for the organization, ensuring the legal authenticity of signatures on corporate documents, affidavits, and contracts
• Other Administrative duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees