Administrative Assistant

ABM•Brownsville, TX

About The Position

SUMMARY The Administrative Clerk provides a variety of advanced administrative and secretarial duties in support of the operations of SpaceX. Work assignments are complex in nature, and require considerable judgment, tact, creativity, and initiative in order to resolve problems ESSENTIAL FUNCTIONS Performs a variety of administrative tasks focused on allowing the Director to lead and manage their business task more efficiently. Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments. Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned. Administers and updates the department’s reporting, maintaining supporting documents. Prepares documents and presentation materials. Badge Processing, Uniform allocation, Managing projects will be required. Other minor duties may be assigned. Coordination of badging efforts in close cooperation with Operations, Recruiting and Training. Support key elements of the recruiting process including screening, feedback and gathering information Contacting former employees via telephone, email, letter to retrieve missing badges Tracking badge retrieval and employee contacts. Ensuring badge unaccountable percentage is maintained at acceptable levels Establish and maintain effective communication and working relationships with passengers, co-workers, shift coordinators, managers, etc. Comply with all safety, security, compliance and quality standards and procedures established by the Company, Clients, and regulatory authorities. Maintain strict confidentiality of candidate and employee information Other duties as assigned Job duties may be modified based upon operational needs

Requirements

High school diploma or GED required.
Advanced Excel skills
Employee must be internet savvy.
Must be 18 years of age or older.
Must submit to and pass drug screen.

Nice To Haves

Previous manufacturing industry experience preferred.

Responsibilities

Performs a variety of administrative tasks focused on allowing the Director to lead and manage their business task more efficiently.
Takes independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and acts as a liaison between departments.
Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned.
Administers and updates the department’s reporting, maintaining supporting documents.
Prepares documents and presentation materials.
Badge Processing, Uniform allocation, Managing projects will be required.
Coordination of badging efforts in close cooperation with Operations, Recruiting and Training.
Support key elements of the recruiting process including screening, feedback and gathering information
Contacting former employees via telephone, email, letter to retrieve missing badges
Tracking badge retrieval and employee contacts.
Ensuring badge unaccountable percentage is maintained at acceptable levels
Establish and maintain effective communication and working relationships with passengers, co-workers, shift coordinators, managers, etc.
Comply with all safety, security, compliance and quality standards and procedures established by the Company, Clients, and regulatory authorities.
Maintain strict confidentiality of candidate and employee information
Other duties as assigned
Job duties may be modified based upon operational needs