Administrative Assistant

Tyndale House Publishers•Carol Stream, IL

1d•$19 - $22•Onsite

About The Position

Tyndale Publishing Group is looking for a full-time Administrative Assistant to join us in our in-office environment. In this role, you’ll provide vital administrative and operational support to our Bibles, Spanish, and Kids publishing acquisitions teams, as well as to the Bible Publisher and Sr. Operations Manager—helping our teams work smoothly, stay connected, and make a lasting impact through our publishing efforts. The Admin Assistant is a welcoming, responsive, and service-minded team member who plays a key role in supporting the publishing success of the Bibles, Spanish Books, and Kids teams. Working closely with the Sr. Operations Manager and Administrative Coordinator, the Admin Assistant helps create a smooth-running, productive, and enjoyable work environment by delivering excellent, accurate, and timely support. This role thrives on building positive relationships, staying organized in a busy environment, and helping others succeed. The ideal candidate will balance day-to-day tasks, project support, and incoming requests with a calm, flexible, and solution-focused attitude. With a heart for service, the Admin Assistant will ask thoughtful questions, seek clarity and help when needed, and partner with colleagues to find the best ways to meet the needs of the publishing teams and leadership.

Requirements

A college degree is preferred, but not required— willingness and ability to learn is just as important.
Some office or administrative experience is helpful, though we’re open to a variety of experiences and work backgrounds.
Confidence using Microsoft Outlook, Word, and Excel is important; must also be comfortable learning and adapting to a variety of new software and internal programs.
Personal alignment with and adherence to the Bible as God’s Word, and agreement with our Statement of Faith

Nice To Haves

Experience in publishing is a plus, as is a familiarity with Spanish , but neither is essential. Information and processes can be taught if you appreciate and value them.

Responsibilities

Create a welcoming and organized environment by acting as the primary receptionist and gatekeeper for the group area, proactively greeting guests, answering questions, and organizing refreshments for meetings.
Enhance team efficiency by scheduling meetings, managing shared calendars, maintaining up-to-date departmental employee records, coordinating timely routing of cards and special recognitions, distributing product copies and mail, and communicating industry and company news and information to the teams.
Manage and maintain departmental product libraries and conference room displays, ensuring resources are current, accessible, and ready for staff and visitors.
Support team’s product development, author relationships, and promotional efforts by placing and tracking internal product orders, answering follow-up inquiries, and ensuring timely delivery for both internal and external recipients.
Facilitate team productivity by purchasing hospitality, shipping, and office supplies, as well as books and Bibles for product research.
Ensure publishing teams are equipped with accurate and accessible tools and resources by producing reports, organizing product and sales data, and assisting with on-line industry research.
Organize and execute mailings, special projects, and targeted outreach and promotional efforts.
Support clear and accurate communication to both internal and external stakeholders by assisting with the preparation of reports and presentation materials, including PowerPoint, printing, comb-binding, and scanning projects.
Monitor and maintain department spaces—hallways, conference rooms, break room, shipping supply areas, and marketing storage— so that they are tidy, functional, and ready for daily use, supporting a productive work environment.
Strengthen collaboration with internal support teams by serving as the key liaison to Customer Service, Office Services, Information Services (I.S.), and the Facilities team, to ensure quick support and resolution of needs and requests.