Administrative Assistant

City of New York • Arkville, NY

7h • Onsite

About The Position

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City. The Bureau of Water Supply seeks to hire a Principal Administrative Associate I for a position with The Regulatory & Engineering Programs section within the Bureau of Water Supply’s Source Water Protection directorate. This position is located in Arkville, New York. Under direction of the, Administrative Project Engineer (M1), the Principal Administrative Associate I will assist staff with processing, tracking and distribution of materials related to regulatory applications under the Rules and Regulations for the Protection from Contamination, Degradation, and Pollution of the New York City Water Supply and Its Sources (Watershed Regulations). The candidate will be responsible for database entries, assisting with preparing and distributing staff correspondence, processing correspondence for regulatory applications, filing, archiving, assisting with scheduling meetings, attending and assisting with coordination during meetings, and assisting with general administrative functions in DEP’s Arkville office. (This is a brief description of what you might do in this position and does not include all the duties of this position.)

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Nice To Haves

• Ability to work under direction and with some latitude for the exercise of independent judgment or action
• Working knowledge of Microsoft Office Word, Excel, Outlook and PowerPoint, Adobe software
• Excellent analytical and critical thinking skills
• Communication and interpersonal skills
• Time Management and Efficiency
• Writes in a concise, detailed and organized manner

Responsibilities

• Maintaining the WaLIS database for West of Hudson Arkville Section REP projects. Creates and uploads entries into projects. Scrutinizes data to ensure accurate information is entered into the database and project files.
• Performing general office duties such as word processing, filling, copying and distributing mail.
• Assisting in the preparation of approval/denial determinations and other project correspondence as recommended by the project reviewer.
• Assisting in tracking regulatory violations and attending internal meetings to serve as support staff.
• Assisting with the implementation of programs and tasks required under the USEPA Filtration Avoidance Determination by compiling technical input and assisting with the preparation of annual reports.
• Utilizing the Geographical Information System (GIS) and agency database for project creation, tracking and management.
• Providing administrative support for offices engaged in departmental, administrative or management activities.
• Providing support for personnel management program covering a large number of employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level