ADMINISTRATIVE ASSISTANT (FULL TIME)

Compass Group•Austin, MN

19d•$23 - $27•Onsite

About The Position

We are hiring immediately for a full time ADMINISTRATIVE ASSISTANT position. Location: Mayo Clinic - 1000 First Drive Northwest, Austin, MN 55912. Note: online applications accepted only. Schedule: Full time schedule. Monday - Friday, occasional weekends as needed. Hours may vary; more details upon interview. Make a difference in the lives of people, your community, and yourself. Join a culture of opportunity with Morrison Healthcare. Our careers are filled with purpose and empower you to transform healthcare experiences. Take a look for yourself! Morrison Healthcare is a leading national food and nutrition services company supporting more than 1,000 hospitals and healthcare systems across 46 states, many of which are recognized as U.S. News & World Report ranked Top Hospitals and Health Systems. For over 70 years, Morrison has been serving some of the nation’s largest health systems and bringing a culinary, nutritional, and operational expertise that truly transforms the healthcare dining experience. Morrison has more than 1,600 registered dietitians, 1,200 executive chefs, and 31,000 professional food service team members. The company has been recognized as one of Modern Healthcare’s Best Places to Work since 2012. Job SummarySummary: As an Administrative Assistant, you will provide administrative support to the team in a number of areas including scheduling meetings and conference calls, booking travel, ordering supplies, and additional duties as outlined below. Essential Duties and Responsibilities: Schedules meetings and conference calls, including reserving meeting rooms, organizing setups, and setting up bridge lines. Assists in managing calendars and tracking PTO. Handles incoming calls and correspondence and responds independently as directed. Maintains office supply inventory and order supplies. Prepares memorandums outlining and explaining administrative procedures and policies. Arranges programs, events, or conferences including booking facilities and caterer as needed. Directs preparation of records such as agendas, notices, and minutes. Monitors company credit card transactions and prepares expense reports. Books travel plans and itineraries and compiles documents for travel-related meetings. Performs other duties as assigned.

Requirements

Previous administrative assistant experience required.
Three years of related administrative assistance experience in a fast-paced organization is required.
Proficient computer skills.

Responsibilities

Schedules meetings and conference calls, including reserving meeting rooms, organizing setups, and setting up bridge lines.
Assists in managing calendars and tracking PTO.
Handles incoming calls and correspondence and responds independently as directed.
Maintains office supply inventory and order supplies.
Prepares memorandums outlining and explaining administrative procedures and policies.
Arranges programs, events, or conferences including booking facilities and caterer as needed.
Directs preparation of records such as agendas, notices, and minutes.
Monitors company credit card transactions and prepares expense reports.
Books travel plans and itineraries and compiles documents for travel-related meetings.
Performs other duties as assigned.
Maintain accurate, confidential personnel files.
Process and verify vendor invoices for accuracy and compliance.
Assist with compiling end-of-month financial reports.
Assist management staff in preparing confidential employment and labor relations documents, including disciplinary notices and correspondence.