Administrative Assistant - (Full-Time)

ClearSky Health•Kenosha, WI

20h•$21 - $25•Onsite

About The Position

Our hospital provides high-quality care that transforms the lives of those living with disabling injuries and illnesses. We distinguish ourselves through our commitment to excellence, to our patients, to our employees, and to the communities we serve. The Administrative Assistant is responsible for varied secretarial/administrative duties primarily for senior management. This position must integrate company values into daily practice. Great opportunity for new college graduates to enter into the healthcare field!🎉 Pay rate: $21.15 - $25.00; based on experience Monday - Friday; 8:00 am - 4:30 pm

Requirements

Two years’ experience as an administrative assistant at executive level or executive secretarial level in a hospital administrative environment preferred.
Must maintain acceptable driving record, current driver’s license, and insurability.
Demonstrates proficiency in MS Office software, including Excel, Word, Outlook, and PowerPoint.
Demonstrates critical thinking skills.
Demonstrates strong organizational and time management skills.
Ability to prioritize, meet deadlines, and complete complex tasks.
Ability to maintain quality and safety standards.
Ability to maintain proper levels of confidentiality.
Ability to work closely and professionally with others at all levels of the organization.
Effective written and verbal communication skills.
A significant amount sitting.
Lifting/exerting of up to 25 lbs.
Sufficient manual dexterity to operate equipment and computer keyboard.
Close vision and the ability to adjust focus.
Ability to hear overhead pages.

Responsibilities

Provides administrative support for the CEO and other senior management members.
Coordinates Physician/Provider onboarding and training sessions in a timely manner once Governing Body has approved the credentialing file.
Serves as initial point of contact for administrative area.
Screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
May review executive e-mail to monitor status of obligations.
Coordinates, schedules, and prioritizes appointments, meetings and hospital related obligations and communicates to appropriate staff.
Organizes materials for executives and provides frequent briefing/communication to CEO and other senior management members regarding updates or priority concerns.
Coordinates agenda items, preparation and distribution of meeting materials, travel, room reservations, equipment, and food and refreshment arrangements as requested.
Records, transcribes, and distributes minutes, ensuring that master files are maintained.
Organizes and produces reports, forms, minutes, and memoranda of highly confidential, specialized, and recurrent nature.
Establishes systems for tracking and/or following up on correspondence, reports, check voucher requests, expense reports, purchase order requests, work orders, performance evaluations, and other documents of a time-sensitive and/or confidential nature, as assigned.
Maintains organizational policy and procedure books and manuals.
Provides an environment conducive to safety for patients, visitors, and staff.
Assesses the risks for safety and implements appropriate precautions.
Complies with appropriate and approved safety and Infection Prevention standards.
Maintains regular attendance in keeping with assigned work schedule.
Completes required trainings, as assigned.
Performs other duties as assigned to support overall effectiveness of the organization.