Administrative Assistant

Temple Square Hospitality Corporation • Salt Lake City, UT

61d • Hybrid

About The Position

The administrative assistant provides administrative support for the leadership of BYU-Pathway Worldwide. The position requires coordination with others both within and outside of the organization, knowledge of general office procedures, and a demonstrated ability to perform standard office tasks. In addition, the administrative assistant must have an understanding of the organization of the Church, and the Church Educational System, in addition to a high-level knowledge of BYU-Pathway Worldwide. This part-time position typically works (Monday - Friday between the hours of 8 am - 5 pm). This position is a hybrid position. By applying for this position, you are indicating that you are currently authorized to work in the United States without sponsorship, are willing to physically reside and perform the work in Utah or Idaho. Applicants MUST reside in Utah or Idaho to be eligible for this job. Education and Experience: Individuals must be enrolled as a degree/certificate seeking matriculated student at a CES institution (BYU, BYU-Idaho, Ensign College) or taking PathwayConnect for the first time AND must live in Utah or Idaho. International Students (F-1/J-1 Visa holders) can only be employed if you are an Ensign College student, due to shared campus legal requirements. Relevant administrative support experience or Administrative Assistant certificate preferred. Refined communication and interpersonal interaction skills Ability to work well with people, including ecclesiastical leaders, Church employees, as well as in teams and committees. Skills to be Successful: Leadership and Management - A demonstrated ability to see an organization's future needs and successfully plan for them is critical as the individual facilitates training and messaging to service missionaries and local leaders. Proven ability to work with internal departments. Interpersonal Skills and Communication - The capacity to forge successful working relationships is essential. Collaborative relationships will be necessary with administrators, the online community, external contacts, and a wide range of individuals. Superior communication skills, both verbal and written, are required. The employee must be approachable, empathetic, humble, and live the gospel by example. A natural inclination to be trusting of employees and others is essential. Problem Solving Capability - Given the breadth and complexity of this role, the employee must have demonstrated ability to find solutions through collaborative relationships among many competing priorities. The incumbent must facilitate decision-making efficiently and in a manner that empowers field operations teams and respects everyone involved. Decisions must align with institutional priorities and reflect wise stewardship. Technology Skills - The ability to use Microsoft tools such as Outlook, Word, Excel, PowerPoint, and Teams; as well as the ability to learn and adapt to new technology and tools as needed.

Requirements

• Individuals must be enrolled as a degree/certificate seeking matriculated student at a CES institution (BYU, BYU-Idaho, Ensign College) or taking PathwayConnect for the first time AND must live in Utah or Idaho.
• International Students (F-1/J-1 Visa holders) can only be employed if you are an Ensign College student, due to shared campus legal requirements.
• Refined communication and interpersonal interaction skills
• Ability to work well with people, including ecclesiastical leaders, Church employees, as well as in teams and committees.
• A demonstrated ability to see an organization's future needs and successfully plan for them is critical as the individual facilitates training and messaging to service missionaries and local leaders.
• Proven ability to work with internal departments.
• The capacity to forge successful working relationships is essential.
• Collaborative relationships will be necessary with administrators, the online community, external contacts, and a wide range of individuals.
• Superior communication skills, both verbal and written, are required.
• The employee must be approachable, empathetic, humble, and live the gospel by example.
• A natural inclination to be trusting of employees and others is essential.
• Given the breadth and complexity of this role, the employee must have demonstrated ability to find solutions through collaborative relationships among many competing priorities.
• The incumbent must facilitate decision-making efficiently and in a manner that empowers field operations teams and respects everyone involved.
• Decisions must align with institutional priorities and reflect wise stewardship.
• The ability to use Microsoft tools such as Outlook, Word, Excel, PowerPoint, and Teams; as well as the ability to learn and adapt to new technology and tools as needed.

Nice To Haves

• Relevant administrative support experience or Administrative Assistant certificate preferred.

Responsibilities

• Maintain a professional public image for BYU-Pathway Worldwide and the Field Support team.
• Complete special projects, that can include research and data analysis, organizing and preparing information for presentations and meetings, and report editing and writing.
• Draft professional correspondence and communication.
• Perform office duties, such as typing, filing, data entry and analysis, drafting correspondence, mailings, and coordination of meeting arrangements which can include scheduling of rooms and appointments.
• Assist team members with travel arrangements and expense reconciliation.
• Support the Field Support team on all administrative functions as directed, including planning of onsite team events.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees