Administrative Assistant (26.11)

SIERTEK LTD•Bath Township, OH

21d

About The Position

SierTeK proudly serves our clients by providing expertise in the Program Management, Information Technology, and Administrative Support domains. Founded in 2007 as a minority and service-disabled veteran-owned company, we serve as prime- and subcontractor for a multitude of Federal Department of Defense contracts. By focusing on continual improvement, our services remain at the forefront of our industry, and we pride ourselves on delivering our services with the highest degree of integrity. SierTeK Ltd. is seeking an Administrative Assistant to support an opportunity at Wright Patterson AFB. Position Overview Section Provides administrative, records management, and contract support to the 711 HPW/OMP organization. This role ensures efficient day-to-day operations by maintaining data systems, supporting contract administration processes, and assisting leadership with reporting, tracking, and compliance activities.

Requirements

Minimum of 3 years of experience as an administrative assistant or in a similar role.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Zoom).
Strong organizational, data management, and communication skills.
Ability to manage multiple tasks and maintain accuracy in a fast-paced environment.
Active Non-Disclosure Agreement (NDA) required; employer must provide documentation to the Program Manager.

Responsibilities

Support daily management of contractual requirements and operations.
Administer the records management program, including inventory, file maintenance, disposition, and training.
Maintain and manage data repositories related to projects, programs, and organizational activities.
Develop and support automated data products (reports, spreadsheets, briefings, databases) using government systems.
Provide administrative and monitoring support to Contracts Program Managers (CPMs), Contracting Officer Representatives (CORs), and Contracting Officers (COs).
Receive, review, and process invoices and monthly status reports; resolve discrepancies or coordinate corrections as needed.
Establish and maintain project records in the Project Tracking System (PTS) or other designated systems; generate reports as required.
Update and manage procurement and tracking logs (e.g., PR Log, Management Log).
Support contract closeout activities by requesting required documentation and reconciling contract records; provide status updates in progress reports.
Manage correspondence, including file setup, distribution, tracking, and customer inquiries.
Prepare, copy, scan, route, and file official documents and communications.
Provide quantitative and statistical data support to Division leadership.
Assist with suspense tracking, task management, and internal coordination.
Support supply ordering and general administrative functions.