N00024 - Administrative Assistant

Recovery Centers of America • Mount Dora, FL

33d

About The Position

Position Overview: The Administrative Assistant performs administrative duties
for an individual, group, or department. Prepares reports, meeting minutes and
correspondence. Creates and edits documents, spreadsheets and presentations.
Manages schedules, arranges appointments and itineraries. Coordinates meetings,
travel, conference calls, and completes expense reports. Answer and transfer
phone calls. Remain knowledgeable of corporate or facility policies. May make
contacts of a sensitive, complex, and confidential nature. May work for one or
several department professionals, division heads, officers, or managers.

Requirements

• High School Diploma
• 3+ years of administrative support work, preferably for executive level staff.
• Requires strong computer and internet research skills, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent interpersonal skills and “can do” attitude are required.
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Nice To Haves

• Associates Degree preferred

Responsibilities

• Supports the team by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• May maintain manager’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone; answering or directing inquiries, and maintains a high level of customer service in all internal and external communications.
• Maintains confidentiality
• Organizes and maintain files and records.
• Prepares correspondence, reports, and presentations.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Contributes to team effort by assisting with projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees