Administrative Assistant

Aston Carter•Seattle, WA

2d•$21 - $22•Remote

About The Position

The Administrative Assistant provides high‑level support to one or more directors, ensuring smooth day‑to‑day operations and effective time management. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast‑paced environment. Responsibilities include maintaining complex executive calendars, coordinating travel, preparing correspondence, screening calls, and managing incoming communications. The ideal candidate will have 3–6 years of administrative support experience and a proven ability to support senior leaders with professionalism and discretion.

Requirements

Calendar management
Expense management
Travel coordination
Tableau reporting
Social media support
3–6 years of administrative support experience
Minimum 3 years supporting leaders or teams in a similar capacity

Nice To Haves

Smartsheet
Miro Board

Responsibilities

Maintaining complex executive calendars
Coordinating travel
Preparing correspondence
Screening calls
Managing incoming communications
Creating and maintaining reports using Tableau
Managing calendars for multiple directors
Supporting internal recognition efforts through social media posts
Coordinating and booking domestic travel
Preparing and submitting expense reports
Provide administrative support to California‑based leaders
Manage multiple executive calendars, including conflict resolution and scheduling adjustments
Communicate regularly with directors to ensure alignment on priorities
Use the quarterly planning guide to proactively schedule activities up to three weeks in advance
Participate in weekly check‑ins
Coordinate meetings, events, and coffeehouse connections
Maintain flexibility to support evolving team needs