Administrative Assistant 6-8 Department Heads (English, Math, Science, Social Studies and World Language)

Lexington Public Schools•Lexington, MA

17d•$31 - $39

About The Position

Employee performs a variety of secretarial and financial duties to manage the operations of the offices and support middle school department heads at both middle schools.

Requirements

High school diploma or equivalent and 1 – 2 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience.
Must have knowledge of clerical and office management principles and practices, and computer systems, word processing, spreadsheet, G-Suite navigation and database software.
Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with staff.
Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills.
Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills.
Experience and commitment to working in a racially and culturally diverse teaching and learning community.

Responsibilities

Maintain records of purchases, balances and expenditures for department heads/tracking in accordance with the Finance Department’s guidelines
Requisition the purchase of instructional materials; distribute as needed, and maintain inventory for each department
Complete clerical functions related to communication with staff (compiling, copying, mailing, emailing)
Complete, track, and maintain records related to payroll, attendance, expenses, and mileage for department heads as required by the district
Coordinate conference and travel for the department heads and staff members
Assist department heads in planning field trips for students
Maintain supply closets, including inventorying, ordering and restocking
Maintain department head calendars, booking appointments and meetings
Correspond with Staff with updates, scheduling of meetings and observations, and instructions as required by the department heads
Maintain and update all student records as needed by department heads
Perform a variety of related duties as required by department heads