Administrative Assistant

T2 Utility Engineers•Phoenix, AZ

20h

About The Position

T2 Utility Engineers is seeking an Administrative Assistant to provide essential administrative support to our teams across our Western Region. This position will help keep daily operations running smoothly by assisting with scheduling, coordinating meetings, organizing documents, arranging travel, and supporting various departmental needs. The ideal candidate is detail‑oriented, organized, and able to manage multiple priorities in a fast‑paced environment, ensuring our staff has the support necessary to work efficiently and effectively. T2 Utility Engineers specializes in providing reliable underground and above-ground utility information to reduce the risks that utilities present for infrastructure projects. T2ue helps clients manage the complexity of existing utilities with our professional and comprehensive Subsurface Utility Engineering [https://can01.safelinks.protection.outlook.com/?url=http%3A%2F%2Ft2ue.com%2Fservice%2Fsubsurface-utility-engineering%2F&data=04%7C01%7Cashlee.verm%40t2ue.com%7C61f3f19ee61a4442f8e608d95c2c4d3f%7Ce64791d699864645a1a068c1175eda41%7C1%7C0%7C637642167606078440%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=7Xg0zFK1vJn%2BWMmdytQx5uLNlp0L7qvLFSyHxsnm0K8%3D&reserved=0], Utility Coordination [https://can01.safelinks.protection.outlook.com/?url=http%3A%2F%2Ft2ue.com%2Fservice%2Futility-coordination%2F&data=04%7C01%7Cashlee.verm%40t2ue.com%7C61f3f19ee61a4442f8e608d95c2c4d3f%7Ce64791d699864645a1a068c1175eda41%7C1%7C0%7C637642167606078440%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=EyGc9XW4EMDtZhz8k5b8A1KdgamI8S9ZG3Ye%2FdSAnns%3D&reserved=0], and Surveying services [https://can01.safelinks.protection.outlook.com/?url=http%3A%2F%2Ft2ue.com%2Fservice%2Fsurveying%2F&data=04%7C01%7Cashlee.verm%40t2ue.com%7C61f3f19ee61a4442f8e608d95c2c4d3f%7Ce64791d699864645a1a068c1175eda41%7C1%7C0%7C637642167606088429%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=jIowBboHZpN7uKhtrGAOMg2q%2BFq9xjpzJnd%2BTBMdfDU%3D&reserved=0]. Our mission is to provide project stakeholders with quality utility information, professional insight, and deliverables that streamline construction, improve project safety, and set the standard for the utility engineering industry. Since 1993 [https://can01.safelinks.protection.outlook.com/?url=http%3A%2F%2Ft2ue.com%2Fabout-us%2Four-history%2F&data=04%7C01%7Cashlee.verm%40t2ue.com%7C61f3f19ee61a4442f8e608d95c2c4d3f%7Ce64791d699864645a1a068c1175eda41%7C1%7C0%7C637642167606088429%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=ZQuslM7MY%2BKqJ1%2F4%2FTIOq84b99DG%2B9qwQN2dlqlKKXE%3D&reserved=0], our reputation has been built on providing incomparable service based on high standards of technical ability and project understanding.

Requirements

High School Diploma or equivalent; Associate degree, encouraged
1-3 years’ experience as an administrative assistant to include: travel arrangements, billing, operating phone lines, maintaining office supplies
Excellent Microsoft Office skills
Technologically savvy
Ability to adjust priorities with excellent multi-tasking ability
Strong organizational skills
Excellent communication skills
Ability to maintain confidentiality and handle sensitive information
Professional, friendly, and service‑oriented attitude

Nice To Haves

BST experience a plus

Responsibilities

Provide general administrative support to departmental staff
arrange travel logistics, including flights, accommodations and itineraries as needed
Prepares materials needed for submittals, correspondence, appointments, meetings, phone calls, etc
Tracking project status and coordinating deliverables
Composes correspondence about administrative matters for supervisory approval
As requested, front office/reception duties
Assist with ordering supplies, accounts payable/accounts receivable processing
Assists in preparation of reports, summaries or replies to inquiries, selecting relevant information from a variety of sources
Serves as a liaison to field staff
Order office supplies and maintain inventory levels
Help coordinate company events, training sessions, and team activities
Perform other administrative tasks to support smooth departmental operations