Administrative Assistant- NASA GRC

FEDSYNC • Brook Park, OH

5d

About The Position

FedSync is seeking experienced Administrative Assistants to provide comprehensive office management and administrative support to NASA's executive staff and Administrative Office at the Glenn Research Center (GRC). This role is critical in ensuring the efficient day-to-day operations of the organization, with responsibilities that include budgeting, personnel records management, and payroll processing.

Requirements

• High school diploma. Secretarial certification a plus.
• Minimum 5+ years of secretarial experience. Proficiency and intermediate knowledge of Microsoft Office (MS) applications, including Word, Excel, PowerPoint, and Outlook. Must have experience using SharePoint, Teams, and Adobe Acrobat. Must have a good understanding of NASAs Correspondence Standards, document processes, and procedures.
• Demonstrates a high level of integrity and keeps sensitive information confidential
• Ability to troubleshoot basic IT needs and assist end users with questions
• Has keen attention to detail
• Ability to manage multiple, time-sensitive tasks simultaneously with a focus on results and quality in a fast-paced environment
• Demonstrates a professional demeanor
• Has clear and strong oral and written communication skills
• Demonstrates proper use of grammar, excels in proofreading, and prepares high-quality documentation
• Demonstrates taking initiative while performing contract requirements
• Must be reliable, flexible, and able to meet customer requirements
• Possesses strong customer service and organizational skills
• Ability to work independently with minimal supervision
• Ability to prioritize work and follow through to meet deadlines
• Acceptable background check including criminal history background check and credit Check.

Responsibilities

• Interface with senior leadership; coordinate and schedule high level meetings and briefings; develop and prepare presentations, as needed; independently perform administrative management functions and coordinate administrative activities to ensure consistency and smooth operation of an entire Directorate or Agency Program/Project Office.
• Devise and implement organizational office procedures to be used by respective administrative personnel, providing guidance, as needed; apply existing and new policies, and provide recommendations to the Government for continuous improvement of organizational processes.
• Review documents (e.g., correspondence, forms, nominations, etc.) submitted from subordinate organizational levels to Directorate and Agency Program/Project senior executives for signature conforming to Agency/Center directives related to proper grammatical and format structure.
• Ensure all Directorate and Agency Program/Project documents/policy updates are properly approved/routed and included in the Center or Directorate/Program Project document repository, as required, and work with the center document administrator/coordinator and customers as necessary to update customer documents and/or policies in accordance with the Agency and Center policies and procedures. Process approved and obsolete copies in accordance with Agency/Center policies. In this role, the Contractor shall coordinate with subordinate organizational levels/customers and/or center document administrator/coordinator as necessary to ensure that the appropriate document repository contains current, unexpired versions of all the Directorate and Agency Program/Project documents.
• Facilitate the receipt of Directorate and Program/Project approved Honor Award nominations by entering nominations into the NASA Automated Awards System (NAAS). The Contractor shall review award citations and justifications for suitable award type and conformance to Agency/Center guidelines, proper formatting, grammatical accuracy, and sentence structure. The Contractor may also perform the same duties for other Center awards and nominations, as requested.
• Calendar Management
• Appointment and Schedule Services
• Visitor Services
• Correspondence and Records Management Support
• Mail Services/Information Delivery
• Office Inventory and Restocking
• Time and Attendance Coordination
• Team and Collaboration Portal Support
• Performance Management Support
• Technical Publication Support (STRIVES)
• Move Coordination
• Excess Equipment
• Information Technology Coordination
• Award Support
• Data Entry Support
• Meeting and Event Services
• Travel Support
• Small Purchase Support

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED