Administrative Assistant - Rumford Hospital

Central Maine Healthcare•Rumford, ME

10d

About The Position

Rumford Hospital is seeking a Full Time, Administrative Assistant to join our team! Position Summary: Performs administrative duties to a team and/or department with moderate direction. Responsible for supporting communications, calendars, meeting minutes and department records. Organizes and may coordinate projects. Has basic word processing word, spreadsheet, and graphic software skills.

Requirements

High School Diploma
One year or more experience as an office assistant or other relevant administrative support experience
Basic computer knowledge with some understanding of MS Office suite

Responsibilities

Greets visitors/team members.
Answers phones and routes calls to appropriate team members.
Supports and update records/files complying with regulations.
Schedule, coordinate, prepare, and attend monthly/quarterly meetings.
Support, organize, and administer department projects.
Type, transcribe, proofread, and compose correspondence, reports, etc. from notes, drafts or dictation.
Maintains departmental records, files, and procedure manuals.
Files and retrieves corporate records, documents, and reports.
Attentive to the value of staying under budget while planning event specifications.
Performs job duties in a manner that maximizes expense control.
Opens, reviews, and distributes incoming mail.
Perform office duties that include ordering supplies and managing a records database. Trouble shoot minor problems with office equipment.
Process expense reimbursements and invoices.
Supports the time and attendance procedures.
Complies with all organizational policies and practices.
Lead the coordination of educational and/or certification programs.
Maintains confidentiality.
Performs job duties in a manner that maximizes expense controls.
Performs other duties as assigned.