Administrative Assistant

RHA Health Services, LLC • Kingsport, TN

20h

About The Position

We are hiring for: Administrative Assistant Type: Regular If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services! Assists the Office Manager in setup and maintenance of medical and personnel records for a single business location. Provides all program personnel with clerical assistance (BHC, VR, Therapy): type with speed and accuracy using correct grammar, punctuation, and spelling. Greets the public pleasantly, resolves problem situations, is resourceful in gathering and giving program information and answers routine inquiries independently. Utilizes proper and effective office practices and procedures. Provides clerical support to the program staff and to effectively utilize office equipment. Individual contributor that relies on direction and explanation from a supervisor. Experienced Administrative Assistants – we need your organizational and office management skills to fill a role in a fast paced nonprofit social services office! RHA Health Services is looking for motivated, detail oriented operations leaders with the ability to multitask to join our team as an Administrative Assistant. In this dynamic role you will ensure all administrative, accounting, operations, purchasing and user related service departments are handled in an efficient, accurate, and timely manner. If you’re looking for an opportunity to truly make a difference in the lives of the people that you serve then consider RHA Health Services where we put people first! Job Responsibilities As an Administrative Assistant, you will be responsible for assisting the Director in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, preparation of budget and ensuing analysis of monthly financial reports.

Requirements

• Requires a High School Diploma or GED and one year of related experience.
• Regularly required to lift 10 lbs.
• Must be able to lift a minimum of 15 lbs.
• Must be able to pull a minimum of 10 lbs.
• Must be able to squat, kneel, crawl, crouch, climb, and stoop.
• Must be able to regularly use hands to finger, handle, or feel objects, tools, or controls.
• Required to regularly stand and walk.
• Must be able to demonstrate proficiency in CPR from the floor level requiring to work on hands, knees, bending, standing and lifting.
• Vision requirements include close vision, distance vision, and peripheral vision.
• Must be able to talk and hear.
• Valid Driver’s license and automotive insurance
• Proficient with computers and Microsoft Office including Excel, PowerPoint and Outlook
• Excellent verbal, written and interpersonal communication skills
• Complete criminal background
• Name checked in the registries. (OIG exclusions database, Child Abuse Registry, and Offenders Against Individuals with Developmental Disabilities)
• Drug testing
• Education verification and other credentialing based on position requirements.
• Proof of employment history or references (if required)
• Positions that require driving Proof of driver's license, driver's insurance, and vehicle, IF required for providing transportation for individuals.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, Economics, Business or related field, preferred
• Accounting experience, preferred

Responsibilities

• Assists the Office Manager in setup and maintenance of medical and personnel records for a single business location.
• Provides all program personnel with clerical assistance (BHC, VR, Therapy): type with speed and accuracy using correct grammar, punctuation, and spelling.
• Greets the public pleasantly, resolves problem situations, is resourceful in gathering and giving program information and answers routine inquiries independently.
• Utilizes proper and effective office practices and procedures.
• Provides clerical support to the program staff and to effectively utilize office equipment.
• Coordinating closely with department heads to establish and monitor systems that provide service user or employee information
• Providing general building maintenance including ordering and maintaining office supplies, operating and maintaining office equipment as needed
• Performing general office duties including: typing documents, forms and spreadsheets, distributing mail, answering office phones and greeting visitors, reviewing work logs to determine where additional clerical support is needed
• Providing training and technical support to staff, reviewing, approving, and entering all time sheets and expense report submissions
• Recruiting, interviewing and making recommendations for hiring of candidates, maintaining and reviewing local personnel files
• Assisting the Director in the analysis of the unit’s financial performance, through the development, processing, and analysis of performance reports, preparation of budget and ensuing analysis of monthly financial reports.

Benefits

• Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday!
• Employee perks and discount program: to help you save money!
• Paid Time Off (full-time employees only)
• Health/Insurance (full-time employees only)
• 401(k) retirement savings program
• Wellbeing Programs: Physical, Emotional and Financial
• Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
• Training: Free CPR, first aid, and job-specific training opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED