Administrative Assistant

WWE•Stamford, CT

1d•Onsite

About The Position

The Administrative Assistant provides comprehensive, high‑level support to assigned executive(s) within a fast‑paced, dynamic environment. This role requires exceptional judgment, professionalism, discretion, and the ability to manage sensitive, confidential, and strategic information. A polished communication style, strong organizational skills, and the ability to anticipate needs are essential for success.

Requirements

1–2 years of experience supporting senior‑level leaders in a fast‑paced, high‑visibility environment or similar.
Exceptional organizational, prioritization, and time‑management skills.
Strong problem‑solving abilities and solid project management capability.
Self‑starter with a strong sense of ownership, initiative, and anticipatory thinking.
Strong verbal and written communication skills; able to interact with all levels of leadership.
Demonstrated ability to work independently while juggling multiple tasks and shifting priorities.
High attention to detail with a commitment to accuracy and quality.
Ability to maintain and protect confidential information at all times.
Must be responsive to email, text, and phone—occasionally outside traditional business hours.
Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, and ability to quickly learn additional systems or tools.
Flexibility and adaptability in a fast‑changing business environment.

Responsibilities

Manages complex calendars for assigned executive(s), proactively ensuring schedules are aligned to business priorities.
Organizes and prioritizes the workflow of assigned executive(s), including meetings, correspondence, and key milestone events.
Anticipates needs and helps drive work projects forward, ensuring deadlines and objectives are achieved.
Uses sound judgment to assess the nature of incoming inquiries; independently resolves issues, records messages, or escalates as appropriate.
Communicates professionally with senior‑level contacts both inside and outside the organization, including customers, vendors, partners, and leadership teams.
Composes, edits, and prepares high‑quality correspondence, memos, reports, confidential materials, and presentations.
Coordinates preparation of PowerPoint decks and supporting materials for meetings and events.
Maintains files, organizes documents, and coordinates the transmission of information across stakeholders.
Schedules, coordinates, and supports meetings, events, and offsites as directed.
Manages travel arrangements—flights, hotels, ground transportation—either directly or with the travel team; prepares detailed itineraries and monitors for changes.
Coordinates department lunches and manages office supply needs.
Prepares and submits expense reports and reimbursements for assigned executive(s).
Ensures smooth office operations, including supply ordering and vendor coordination.
Runs errands and handles ad‑hoc tasks or projects as assigned.
Maintains strict confidentiality regarding all business, personnel, and strategic matters.